Event Contract - Country Moon Winery (Page 2 of 3) in pdf

PAGE 2 of 3

Entire Agreement: This contract is the entire agreement between the parties and no other statements, promises or inducements

made by either party will be binding unless contained in this contract and witnessed by signature of both parties.

House services: A renter may add any service to their event from the winery’s SPECIAL HOSPITALITY list. This includes the

Wine Tasting and Wine Bar options, where the winery maintains responsibility for all alcohol service. Wine orders for large gather-

ings should be placed 1 week in advance and chilling requested then if needed.

Food: All food must be supplied or authorized by the winery from a commercial source.

Property access: The entire 10-acre property is available for use by foot traffic except for inside the private residence or within the

winery’s bonded areas. All vehicles and heavy equipment must stay on or within 10 feet of the drive and parking areas. Septic fields

and buried tanks cannot tolerate excess weight therefore this restriction must be strongly enforced. Event planners must abide by

these limitations at all times, especially when equipment is implemented or removed and agrees to communicate with subcontractors

regarding these limitations. All ingress and egress must happen through the driveway.

Proof of Insurance: A Certificate of Liability Insurance will be required from the contact person named in the rental contract. The

certificate must list Country Moon Winery LLC as additionally insured, specifying the event and dates including any planning, set-up

or tear-down. Certificate holder information should read: Country Moon Winery LLC, 16222 Prairie Baptist Road, Noblesville IN 46060.

Businesses should have existing liability insurance and can request a certificate from their current business insurance carrier. This

includes, but is not limited to, event planners and their subcontractors, vendors, transportation services, corporations and travel agencies.

Any individual will be considered an event planner, whether in business or not, if they provide any of the following services: organ-

izing the event, promoting to the public, taking reservations, collecting money, hiring or providing transportation. Such individuals

should be cautious and aware of liability issues and must provide proof of insurance.

Any vendor who will interact with the public independently and out of the direct supervision of winery staff must provide proof of

liability insurance. Any vendor who creates and/or sells a product must provide proof of product liability insurance.

Limousine and shuttle services hired for a rental event must provide proof of liability insurance for both the business and the vehicle.

Horse-drawn carriages and ridden horses are expressly disallowed.

Families or individuals organizing an event with elements requiring a rental contract must have a family representative, on behalf of

the entire party, seek an event liability policy or rider from their current homeowners insurance company.

Where minors are visiting separately from their guardians, such as school field trips, it is customary for organizations to secure

signed releases from each minor’s guardian. The form should clearly release Country Moon Winery LLC and all persons in its employ.

Some corporate insurance policies may cover offsite activities of its employees. For uses such as business meetings or team building

exercises with elements requiring a rental contract, a letter from the human resources department detailing their insurance coverage

will be accepted as proof of insurance and should specify the event. Otherwise an event liability policy must be obtained or signed

release forms secured from each attendee.

The winery may also request proof of insurance from individuals or entities not otherwise described above.

Decorations: Groups are welcome to contribute decorative items to their rented setting but are asked to choose materials carefully.

No hanging of any item is allowed. Table decor and tethered balloons are better solutions. Candles should be shielded by glass or

other non-flammable material. No scented candles, oils or potpourri are allowed. No wet, greasy or sticky substances such as bubble

machines, fog machines, dance floor wax, silly string, etc. Floral arrangements should be in an oasis base with very little water. Any

permanent damage created by these clearly stated substances will be considered willful damage. The winery will not be held liable

for any injury, damage or loss as a result of items brought in.

Set-Up and Tear Down: Rental times should include time needed for set-up and tear-down including delivery and pick-up of all

supplies and equipment. The winery agrees to have reserved tables, chairs and tablecloths in place before the time begins unless

other arrangements are made. Exceeding time limits may result in a fee per hour. In all cases, music and DJs must stop by 10pm.

Children: Children are always welcome and have the same access to the winery grounds as adults. Small children must be supervised

at all times and not allowed to wander off the property.

Damage: A damage deposit may be required, determined by activities planned. A deposit, if any, is specified on page 1 and due

upon signing. The deposit could be applied to any permanent physical damage to the winery’s grounds, structures, or equipment as

well as any mess requiring extreme measures to correct. The official contact assumes full responsibility for the conduct of subcon-

tractors and those persons in attendance on the contact’s behalf or by their invitation, and also assumes full responsibility for any

damages or loss as a result of actions by said persons during their rental event. Willful and malicious damage will be fully prosecuted.

Smoking: No smoking is allowed within 8 feet of any structure. Please use the receptacles provided for cigarette butts. Excessive

littering may be considered damage.

Alcohol use: The winery is bound to a strict policy of NO OUTSIDE ALCOHOL. Any visitor found using an outside alcohol product

will be asked to leave the premises. The adult guests should be mindful and supportive of preventing underage drinking. The winery

has the right to ask the entire party to leave if a minor is seen consuming alcohol or shows signs of intoxication. All guests should

Event Contract - Country Moon Winery Page 2

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