SAMPLE COVER LETTER TO OFFER OF EMPLOYMENT
Mr. John Smith
1234 NW 29th Avenue
City, State ZIP
Dear Mr. Smith,
I am pleased to extend an invitation to you to join the faculty of the Department of
_______________. The appointment will be as a (Title), effective (Date). The salary for
this position is $____________for the nine-month academic year (or twelve month
calendar year). This offer is contingent on a successful pre-employment screening
which includes a review of criminal records, reference checks, and verification of
Attached you will find information regarding the details of your appointment. If you
have any questions regarding the items listed, please do not hesitate to contact me.
It is my understanding from our earlier discussion that you are seriously interested in
this offer. I would appreciate your signed response as soon as possible but no later
than __________. For your convenience, I have enclosed two copies of the addendum.
Please sign and return one of them.
(Moving expense information, if applicable, should be stated here or in the
Faculty in the Department of _______________ join me in hoping you will decide to
become a member of our faculty. I know you will find the opportunities for
professional development are limited only by your interest and ability.
Very truly yours,
Attachment (Please refer to the description of the items that must be included in the
addendum in the letter that follows.)
cc: Appropriate Vice President
Note: A copy of this letter this should be placed in the personnel file if the
individual accepts employment.