Event Planning Checklist 4 Page 2
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2Permits & Licenses
Apply for food & noise permits, if necessary
Request approval to hang promotional signage
Road closures – send applications early
Contractors
Order equipment e.g. stage, lighting, PA system etc.
Book portable toilets, marquee, generators
Check insurance – public liability, staff, volunteers etc
Other
Book first-aid officers
Contingency Plans – wet weather, low attendance
Cash security plan
After Event
Identify clean-up crew
Thank you letters to staff, volunteers, performers, sponsors
Evaluation / debrief with key stakeholders
Hold a de-brief session to look at ways of improving event
Key people:
Overall organizer
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Publicity team: leader, graphics artist, internet specialist, flyer disseminators,
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social media specialist
Sponsorship leader
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Event coordinator
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Clean-up crew
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Debriefing leader: thank-yous, evaluation, etc.
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Parent category: Life