Event Planning Checklist 8 printable pdf download

Event Planning Checklist

Using this checklist can help make planning your next event a little easier.

Location



Check the location of the event



Find out if ordering linens, etc, is your responsibility

Planning meals



Decide whether to have a sit-down or buffet-style meal



Talk to others in charge of the event to see if they have ideas for a preferred menu



Proceed with planning the menu if you receive no ideas

Budget



Check with the appropriate party to find out what the budget is for the event

Ordering products



Begin to talk to purveyors to check costs and product availability



Remember to order the garnishes and whatever else you will need



Report your findings to others in charge of the event



Confirm that you will place the orders for these products for delivery on the specified date

Production schedules



Design production schedules for the staff



Hold a staff meeting to discuss the event and answer employee questions



Let everyone know what to prepare ahead of time and what to prepare on the day of the

event



Revise the schedule for the day of the event (as necessary)



Ask for overtime approval (if needed)

New recipes



Write standardized recipes for new menu items



Do not forget to include garnishes



Disseminate this information to staff



Make extra copies of the recipes, so they are easily accessible

The cafeteria



If your department also runs a retail cafeteria, decide whether you will need to shut down

for the day or whether you will need to offer a limited menu



Give staff plenty of warning, so that they can pack their lunches or make other

arrangements

Linens, china, and silverware



Check the linens, china, and silverware to see if you have enough



See if these items need cleaning if they are kept in-house



Order these items if you need to rent them

Event Planning Checklist 8

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