Church Event Planning Checklist
It’s always helpful to understand what the goal of an event is. Here are some questions you
need to ask:
Is this event to provide fellowship?
Is it a community outreach?
Is it a fundraiser to raise money for a cause?
Depending on the event goal, the planning can vary. Make sure your planning team
understands the why behind the event.
It’s critical that before planning for any church event should always begin with an event budget.
Here are some questions you need to ask:
Do you understand how much money is available to support the event?
Will there be any money raised at the event?
Is this event strictly an opportunity to give back to the congregation or community?
Did you include marketing materials, decorations, food, entertainment, equipment rental
and supplies in your event budget?
Church Event Theme
Every event should have an identified theme that helps determine all other supporting aspects
of the happening. Here is a question you need to ask:
Do you have a theme (Example: Mexican theme dictates the kind of food, decorations,
music and atmosphere) to help create the atmosphere?
Church Event Marketing
Attendance for events is only as high as the church’s ability to get the word out or advertise for
the event. Here are some questions you need to ask:
Did you create a marketing plan to ensure people are aware of the event? Yes No
Is the event solely for the church or is open to the community?
Are you posting the event on the church website?
Are you posting the event on the church bulletin?
Are you announcing the event at church services and/or brochures?
Are you planning to advertise on local radio or television?
Who is the target audience for the event?