Faculty And Staff Information System (Fasis) Project Charter Page 11

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Communication Plan
What
Who/Target
Purpose
When/Frequency
Type/Method(s)
Meet with
All Steering
Review project overview
Before kick-off meeting
Meeting
Steering
Committee
to identify Academic,
Committee
members
Functional, IT School
Administrator, and
Enterprise System
representative task
force members and
review
roles/responsibilities
Distribute
Steering
Distribute project
Before kick-off meeting
Email
Project
Committee,
overview and letter from
Before project start
Initiation
Project Team,
Provost
date
and Task Force
Members
Project Kick
Steering
Communicate plans and
At or near project start
Meeting
Off
Committee
roles/responsibilities.
date
Status
Steering
Update Stakeholders,
Regularly scheduled –
Email
Reports
Committee and
Task Force Members,
monthly
Task Force
and Project Team
Members
Members on progress
of the project.
Project Team
Entire Project
To review detailed plans
Regularly scheduled –
Meeting
Meetings
Team or
(tasks, assignments,
weekly /monthly or
Meeting
individual
and action items).
every other month
meetings for
depending on Task
Project Team,
Force, plan and topic.
Technical Team,
Functional teams
As needed when
and Task Force
issues cannot be
as appropriate
resolved or changes
need to be made to
Project Plan.
Task Force
Task Force
To review detailed plans
Regularly scheduled –
Meeting
Meetings
Teams
(tasks, assignments,
monthly or every other
and action items).
month depending on
Task Force, plan, and
topic
Steering
Steering
Update Steering
Regularly scheduled –
Meeting
Committee
Committee
Committee on status
every other month
Meeting
members, Project
and discuss critical
Lead, and Project
issues. Seek approval
As needed when
Manager(s)
for changes to project
issues cannot be
plan.
resolved or changes
need to be made to
project plan.
Project Web
Steering
General
Periodic updates with
Web Page
Page
Committee,
communications
status of project
Project Team,
Project updates,
Task Force
charter, project plans,
Members, and
rule changes, data
University
dictionary,
announcements, etc.
11

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