Faculty And Staff Information System (Fasis) Project Charter Page 5
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12schools will play a critical role in assisting to identify the requirements to create more robust reporting
using the BI tools (Cognos).
During this phase, the current business process will be reviewed. The faculty hiring process will be
streamlined, including automating faculty recruiting using workflow and electronic approvals. This effort
will eliminate paper processes and add online tools to facilitate the hiring process within and across
schools and central administration. This effort will also result in one repository for staff applicants and
faculty candidates for EEO and other reporting agencies. Since FASIS (HRIS) will be upgraded to
Version 9.1 in the beginning of calendar year 2010, developing this process will be on hold in order to
understand and take advantage of the new recruiting features in the upgrade. After the faculty
enhancements are done in FASIS (HRIS), then the requirements gathering for the recruiting process for
faculty, post docs, and staff will begin.
At the completion of Phase 1 and 2, we will have one University-recognized source for all faculty data.
The initiatives will utilize FASIS (HRIS) to build out faculty academic pages and centralize information
from the faculty reporting database, thus creating a Faculty and Staff Information System(FASIS) and a
FASIS (HRIS) data mart to support enhanced information management and reporting utilizing current
technology, security measures and resources.
Project Timeframe
The success of this project is dependent on partnering. Schools, central administration and faculty must
collaborate to identify the appropriate functional requirements and ensure regulatory compliance.
Timeline
Winter 2009-2010
Summer 2010
Winter 2010
2009 - 2010
2010 - 2010
2010 - 2010
2010
2011
Jan 09 - Mar 09
2010 - 2010
2010 - 2010
2011 - 2011
Fall 2009
Spring 2010
Fall 2010
Spring 2011
Fall 2009
Summer 2010
Finalize Project Charter and form Committees, Work Groups,
Develop and administer training on completed Faculty Pages
and Task Forces
and developed data definitions
Kick off Faculty and Staff Information System (FASIS) meeting
Develop and administer training on Faculty Reports for the
Finalize academic appointment rules already in progress
Office of the Provost
Complete data updates/additions in FASIS (HRIS)
Go live with developed pages for Faculty Information System
Continue to review business processes for faculty to ensure
Enhance FASIS (HRIS) data mart to include new academic
consistency for reporting
pages
Begin the discovery process of collecting business requirements
Develop Computer Based Training for FASIS (HRIS)
for IT school systems, faculty, administration
Complete Portal design, including capturing transactions and
Sign off, develop, implement, and administer training on FASIS
applying updates to local management information systems
(HRIS) changes to department, job code, rank, and endowed
Fall 2010
professorship information
Sign off, develop, implement, and administer training on Faculty
Reports for faculty, schools and Central Administrators
Winter 2010
Complete Data Definitions Manual
Complete discovery process of school systems and begin
Begin reviewing eRecruit business processes for faculty, post
business requirements
docs, etc.
Begin FASIS (HRIS) upgrade to 9.1
Activate NU/FASIS Portal
Identify NUPortal requirements with Task Force/Focus Groups
Collect and sign off on reporting requirements from enterprise
Begin designing pages in FASIS (HRIS) that do not affect
systems
upgrade
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