Faculty And Staff Information System (Fasis) Project Charter (Page 3 of 12) in pdf

Overview

Currently, Northwestern University’s Central Administration and individual schools maintain faculty

records in a variety of ways.

•

Core employee information, such as personal demographics, appointments and tenure are

captured using FASIS (formerly HRIS)

•

The Office of the Provost and many schools track similar data using Microsoft Access

databases and Excel spreadsheets. Faculty members enter additional information directly into

these databases

•

Some schools with technical staff have built their own independent faculty information systems.

They import data from central enterprise systems (FASIS (HRIS), SES, InfoEd, and CTEC) and

expand it to address the reporting needs of the dean and other administrators

Capturing faculty data in multiple ways results in data inconsistencies and raises questions about how

best to enhance data quality, accuracy, security, ease and timeliness of reporting while increasing cost

effectiveness.

In FY 2005 and 2006, a group of central and school administrators convened the Faculty Information

System Initiative (FISI) to document a core set of faculty data fields and definitions as a step to future

faculty system development. However, funding was not available at that time for this project.

In FY 2007, funding was identified to create a faculty reporting database for the Office of the Provost to

consolidate several locally-maintained sources of data. In developing the reporting database, staff from

several offices (including the Office of the Provost, Institutional Research, and FASIS (HRIS)) met with

WCAS, McCormick and Feinberg to learn more about their faculty information systems. The School of

Communications has a robust content management system for their faculty which has not yet been

reviewed. Although those Schools upload data from central enterprise systems (FASIS (HRIS), SES,

InfoEd, and CTEC) and capture additional information from faculty, they expressed the need for an

enterprise solution for faculty information.

Scope and Objectives

The scope of this project is to compile faculty information into a university-wide data management

system, providing an accessible, secure environment that achieves the following objectives:

•

Leverages collective knowledge of existing faculty systems to accommodate faculty information

for all schools in FASIS (HRIS)

•

Establishes policies and processes for hiring faculty

•

Provides for seamless data sharing between schools and central administration

•

Standardizes the processes of data integration and dissemination

•

Establishes a centralized “system of record” that ensures legal compliance both for internal use

and external reporting

•

Creates a central repository of data, where schools can extract information from one source, the

data mart

•

Streamlines faculty data collection into a data mart in the enterprise system integrating

transactional and reporting systems to take best advantage of the university’s business

intelligence tools and provide comprehensive reporting and analytics

•

Uses the University Portal to create one place for faculty members to update information on

their research, teaching, service and other activities. The Portal also allows faculty to view data

(both centrally- and locally-generated) and reports for which they have role based security

connected to FASIS (HRIS)

Faculty And Staff Information System (Fasis) Project Charter Page 3

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