Form W-2 Electronic Transmittal (Page 5 of 5) in pdf

Form W-2 Electronic Transmittal Page 5

Page 5

Federal Government Format (EFW2)

For detailed information regarding the federal magnetic media reporting of W-2 forms

and the EFW2 format, please see the Social Security Administration Publication No. 42-

007, Specifications for Filing Forms W2 Electronically (EFW2).

Listed below are this Bureau’s additional requirements for the EFW2 format.

The code "RE" (employer) record and code "RS" (state) record are the only

two records required by this bureau.

The code "RS" (state) record has provisions for local tax information. The

following fields are to be used for local tax information.

Record Name: Code RS - State Record (also include code RE record)

Position

Length

Field Name

Required Entry

5-9

Taxing Entity Code

“WSTB”

308-308

Tax Type Code

"F"

309-319

Local Taxable Wages

includes 2 decimal

positions

right justify and zero

fill

320-330

Local Income Tax Withheld includes 2 decimal

positions

right justify and zero

fill

338-343

Political Subdivision Code

Note: All fields in the "RS" record should be utilized, not only the ones

referenced above.

Form W-2 Electronic Transmittal Page 5