Nih R01/r21 Prepare/review/submission Checklist Page 5
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8(8 % of modified total direct costs less equipment) to support the costs of compliance with DHHS and
NIH including, but not limited to, protection of human subjects, animal welfare, invention reporting,
financial conflict of interest and research misconduct.
(See R&R
4.7 R&R Categorical Budget:
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Detailed Budget module used for budgets of greater than $250,000 TDC per year.
additional
Personnel should include their role and effort. In order to be considered key personnel, effort
o
details).
must be on the budget form + justification.
PI’s MUST show
effort and salary
otherwise, proposals will error.
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All budget categories should be justified.
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If there is a consortium agreement, the subaward budget needs to be completed and uploaded .
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Travel: In the budget justification section, include the purpose, destination, dates of travel (if
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known), and number of individuals for each trip. If the dates of travel are not known, specify estimated
length of trip (e.g., 3 days).
Supplies: List total funds requested for materials and supplies. In the budget justification, indicate
o
general categories such as glassware, chemicals, animal costs, including an amount for each category.
Categories less than $1,000 are not required to be itemized.
5.4 PHS 398 Modular Budget:
Funds are requested in $25,000 increments (for modules) up to $250,000 direct
cost/year. (Note AHRQ does not accept modular budgets.) Could have up to three
attachments for the budget justification:
Personnel Justification (mandatory)– list all personnel including name, person months
o
devoted to project and role. No individual salary information should be provided.
The salaries of administrative and clerical personnel should normally be treated as
F&A costs. Inclusion of such costs may be appropriate only if all of the following
conditions are met:
1. Administrative or clerical services are integral to a
project or activity;
2. Individuals involved can be specifically identified with
the project or activity;
3. Such costs are explicitly included in the budget or have
prior written approval of the Federal awarding agency;
4. The costs are not also recovered as indirect costs.
For all individuals classified as secretarial/clerical, in addition to the name, percent
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effort and role, provide a justification documenting how they meet all four
conditions. NIH ICs may request additional information for these positions in order
to assess allowability
Consortium Justification – state dollars of subaward rounded to nearest thousand for each
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year, state domestic or foreign entity, and list personnel including name, effort and
role.
Additional Narrative Justification – usually only to explain different numbers of modules
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per year. Can be used to explain anything unusual in the budget.
Note: R21 applications cannot request more than $275,000 direct cost over the two years of the project. Most times the
modules requested will differ between the two years so an ‘additional narrative’ section is required to explain reason for the
difference in modules
requested.
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