Fillable Event Planning Form (Page 2 of 2) in pdf

Event Planning Form Page 2

Download a blank fillable Event Planning Form in PDF format just by clicking the "DOWNLOAD PDF" button.

Open the file in any PDF-viewing software. Adobe Reader or any alternative for Windows or MacOS are required to access and complete fillable content.

Complete Event Planning Form with your personal data - all interactive fields are highlighted in places where you should type, access drop-down lists or select multiple-choice options.

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Prayer

Copy given to Team chair 

 Team requested

Prayer requests for event:

during event

Kitchen

Copy given to Team chair 

Paper products requested:

Food requested:

 Plates

Amt: _______

 Napkins

Amt: _______

 Coffee

Amt: _______  Condiments Amt: ________

 Cups

Amt: _______

 Utensils

Amt: _______

 Lemonade Amt: _______  Butter

Amt: ________

 Sugar/Creamer

 Other (list) Amt: ________

Special instructions: _______________________________

Other supplies needed:

Equipment requested:

Help requested (must be approved by

 China

 Stove

 Dishwasher

Martha Ministry chair):

 Silverware

 Oven

 BBQ

 Meal prep #: _________

 Clean up

 Coffee maker

 Convection oven

 Popcorn machine

#: _________

 Servers

 Refrigerator

 Warmer

 Cotton Candy maker

#: _________

 Freezer

 Roasters

Technical/Music

Copy given to Team chair 

Sanctuary:

Other equipment:

 Sound

 Computer

 Projector

 TV

 DVD player

 CD player

 Special lighting

 Podium

 Piano/Organ

 Laptop

 VHS player

 Screen

 Microphone(s) #: ________

 Portable projector

Other areas:

Other requests:

 Sound equipment  Lighting

 Other:

 Photograph event

 Audiotape event

 Microphone(s) #: ________

 Videotape event

People (must be approved by Corporate Worship chair):

 Sound tech

 Computer tech

 Ushers

 Greeters

 Musician(s)

 Vocalist(s)

Other instructions (e.g. Joe Smith is doing sound, PowerPoint needs audio):

Childcare

Copy given to Team chair 

Help requested for the following ages (must be approved by Student Ministries chair):

 0—2 years

 2—4 years

 4—5 years

 5+ years

#: ________

Finance

Estimated event budget: $________________

 Budgeted from Ministry Team line item: _________________________________________

 Unbudgeted; no finances from Bayside will be used unless expenses are PRE-APPROVED by the Church Board

 Offering or proceeds will be collected. (Administrator will provide instructions.)

 If event is a fundraiser, it has been approved by the Church Board as required.

Please turn in an accounting of expenses and profits of your event for church records.

Any special needs or requests not covered:

Event Planning Form Page 2

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