Event Planning Form Page 2
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3Organizational Checklist for Event Planning
Complete the checklist for services and/or equipment you are requesting. If you have any questions regarding the details
of an event, please contact the Campus Events Scheduling Coordinator at (218) 299-3729 or roomres@cord.edu.
Catering by Concordia
DMS (Olin) – Sound Services
(Check all that apply)
Call (218) 299-4271 or email catering@cord.edu
ccmsound@cord.edu
Room Setup
(Please call DMS Sound prior to completing this
Estimated number of attendees __________________
Please contact Catering by Concordia prior to
form – (218) 299-4627.)
completing this form to arrange for food, beverage
CHAIR DESIGN:
(All equipment is subject to availability)
and table linen/skirting needs.
LECTURE/CONCERT STYLE:
Sound check required?
Yes
No
Food
Straight rows
Offset rows
Table linens/ skirting
Scheduled: date __________
time ______________
(Sound Services staff will determine if this is possible)
(3 week lead time preferred)
MEETING/BANQUET TABLE DESIGN:
Please do not place your order on this form.
Conference Square – Open middle
SPECIFIC MICROPHONE TYPE OR USE
U-Shape Conference
Concessions
(Subject to availability. If possible, make note of
5-foot round tables
location on room diagram)
6 Chairs or
8 Chairs
Telecom Services
Podium Microphone:
Quantity ____________
8-foot rectangle tables
Basic desk phone:
Quantity___________
Handheld Corded:
Quantity ____________
Classroom style – Tables with chairs on one side
Group speaker phone:
Quantity ___________
Handheld Wireless:
Quantity ____________
Director style – Closed middle
Need temporary telephone number activated
Table Top:
Quantity ____________
Date _________________ Location ________________
OTHER TABLES:
Start time _____________ End time _______________
Head-Worn Wireless:
Quantity ____________
(For tablecloths and skirting, please check with Catering by Concordia)
iPod playback
CD playback
Record – Audio
Catering table. (Quantity beside type)
Facilities Management
Laptop Sound
Arrangements
8-foot _____
6-foot _____
4-foot _____
Provide details: ______________________________
Serpentine (1 = ¼ circle) _____
BUILDING SERVICES:
___________________________________________
Half Round ____
Cocktail:
____
____
tall
short
Total garbage cans (#)_______________________
Oval Table
Large or
Small
DMS (Olin)
Video Services/Technology
Other ___________________________________
Registration table. (Quantity beside type)
ccmsound@cord.edu
Chairs _____
(Please call DMS Video prior to completing this
DELIVERIES:
form – (218) 299-4202.)
8-foot _____
6-foot _____
4-foot _____
Delivery time _____________________________
Single Camera
Pickup time ______________________________
Other table. (Quantity beside type)
Multi Camera
(Contact DMS with specifics 299-4202)
Chairs _____
Delivery. Item(s) ___________________________
Video Projection (LCD Projector)
8-foot _____
6-foot _____
4-foot _____
Screen:
9x12
6x8
Laptop Computer
PARKING SERVICES:
Knutson Centrum Stage
Video:
DVD
Other format
Barricades. Time __________________________
Size: (W)__________ (D)___________ (H)___________
PowerPoint:
YES
NO
Other ___________________________________
(Available Sizes, w x d x h: “Chapel Size” (12’x 8’ x 16”);
Webcast
8’ x 4’ x 8”; 8’ x 4’ x 16”; 8’ x 8’ x 16”; 12’ x 8’ x 16”;
20’ x 8’ x 16”; 24’ x 12’ x 16”; 24’ x 16’ x 16”)
GENERAL CONSTRUCTION (CARPENTRY):
Tech Assistance Needed
Black surface
Carpeted surface
____________________________________________
On-site tech assistance – additional fee
GROUNDS SERVICES (OUTDOOR EVENTS):
Tech consulation/tutorial
Memorial Auditorium Stage
____________________________________________
8-5 p.m. Monday-Friday – no charge
(Many different available sizes and options.)
ELECTRICAL SERVICES:
Tech assistance not needed
Steps on ______________________side ____________
____________________________________________
Size: (W)_________ (D)__________ (H)___________
Campus Lights
BOILER PLANT: MA
Black surface (shiny)
(Air handlers off – concert mode)
(Please call Campus Lights to confirm any special
Carpeted surface
Start time: ____________ End time: ____________
lighting needs after completing this form –
Handicap ramp (Memorial Auditorium only)
(218) 299-3775.)
Stage lighting
Event Security
Special Equipment
Other _____________________________________
(May be required by Director of Public Safety.)
Podium
Additional security officer on duty
Curtains backdrop and/or side 16-foot velour
(All equipment is subject to availability)
Parking attendants
Curtains 8-foot display
Bus transportation arrangements
Floor cover (Memorial Auditorium only)
FM ambulance
Laptop cart (Jones A,B,C,D)
Roll and fold stage deck
White board
Chalkboard
Coat racks
Piano
(Professional movers required for pianos on a
PRINT
stage– extra charge)
Risers
Height ___________ Number___________________
SUBMIT
Sound shells (Memorial Auditorium only)
Floor rolling
Choral risers
RESET
Three-step
Four-step
Stage skirtings
Attached
Unattached (pipe and rail)
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