Withholding Tax Update - Wisconsin Department Of Revenue

WITHHOLDING TAX UPDATE

December 2012

DEPOSIT REPORT (WT‑6) FILING AND PAYMENT OPTIONS

Most employers that are required to withhold are required to file Form WT-6 electronically. Annual filers do not file

Form WT-6. Electronic filing options include:

•

My Tax Account

– DOR website

New users see Getting Started

• ACH Credit – through your financial institution

• File Transfer – DOR website

• Credit Card – 1-800-272-9829; Use code 5800

• Withholding Telephone Filing System “TeleFile”

Call 608-261-5340 or 414-227-3895

ANNUAL RECONCILIATION (WT‑7) FILING AND PAYMENT OPTIONS

Electronic filing options include:

•

My Tax Account

– DOR website

New users see Getting Started

• File Transfer – DOR website

• Withholding Telephone Filing System “TeleFile”

Call 608-261-5340 or 414-227-3895

Note: If you close your withholding account before December 31, Form WT-7, Forms W-2 and other information returns

with Wisconsin withholding (Forms 1099-R, etc.) are due within 30 days of the account cease date.

FORM W‑2 ELECTRONIC FILING

There are three ways to electronically file Forms W-2 with the Wisconsin Department of Revenue (DOR):

• In a Portable Document Format (PDF) file through DOR’s website. Note: DOR can only accept PDF files created

on the Social Security Administration’s website. For step by step instructions,

click

here.

• At the same time as the Annual Reconciliation (Form WT-7) through My Tax Account. A different method is

required for federal W-2 reporting requirements.

• In an EFW2 text file through DOR’s website. Specifications for submission are outlined in Wisconsin

Publication CO-001.

Submission through DOR’s website is easy and free. No PIN or password is required to transfer PDF or EFW2 text files.

WAGE STATEMENTS AND INFORMATION RETURNS

Employers or other payors must file wage statements (Forms W-2) and other information returns (Forms 1099, etc.)

that have Wisconsin withholding with the Wisconsin Department of Revenue by January 31. The department requires

employers and other payors with more than 50 Wisconsin wage or information returns to file such statements and returns

electronically. See

Publication

509, Filing Wage Statements and Information Returns Electronically for further information.

Failure to file wage statements and other information returns by the due date, including any extension, or filing an

incorrect or incomplete return, is subject to a penalty of $10 for each statement or return. The penalty may be waived if

there is reasonable cause. The penalty does not apply to Forms W-2G.

You may request an extension of 30 days for filing the annual reconciliation, Form WT-7. If an extension is granted, it

also applies to corresponding wage statements and information returns.

Due dates for the following cannot be extended:

• Payment of Form WT-7

• Furnishing wage statements to employees

• Furnishing information returns to recipients

• Furnishing stock transfers on Form 8

Before requesting an extension, review the automatic reporting waiver article below. Extension requests must be made in

writing, via email or through My Tax Account. Requests must be received by January 31.

Withholding Tax Update - Wisconsin Department Of Revenue - 2012 Page 2

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