Form Nys-202.4 - Transmittal For Magnetic Media Reporting In Federal Format (Page 2 of 5) in pdf

Page 2 of 5 Publication 911 (5/02)

Never begin a magnetic tape with a tapemark, which would

Section

– Technical requirements for magnetic

signal end-of-reel and cause processing to terminate. Separate

tape

data from internal labels with one tapemark. Indicate end-of-reel

For magnetic tape submissions, write data on ½” magnetic tape in

with two tapemarks, as follows:

unpacked mode on 9-track tape, on single-reel/cartridge files.

– If using trailer labels, write end-of-reel tapemarks directly after

Tape density – The only acceptable recording densities are 1,600

the trailer labels.

and 6,250 cpi (characters per inch).

– If using nonlabel tape, write end-of-reel tapemarks directly after

Internal labels – Nonlabeled tapes are preferred. If you cannot

the last block of data.

produce nonlabeled tapes, labeled magnetic tapes must be in

Character sets – The department will not accept any tapes with a

accordance with the following guidelines:

combination of EBCD

C and ASC

. EBCD

C is preferred, but

• Labels cannot contain security encoded bytes.

ASC

is acceptable. A space-mark character has a hexadecimal

• IBM OS/VS STANDARD header and trailer labels are preferred.

value of 40 in EBCD

C and a hexadecimal value of 20 in ASC

• If IBM OS/VS cannot be produced:

Logical record length – Each logical record must be a uniform

a. Each segment (record) of a set’s labels (that is,

length of 512 characters.

VOL1 + HDR1 + HDR2 = a set of header labels) must

Blocking factor – The blocking factor must not exceed 45. The

contain 99 or fewer characters.

department prefers 45 logical records per block, but blocking of 1 to

b. Header and trailer labels must be written in the same density

45 logical records is acceptable.

as data records.

Physical records – Each physical record (a block of logical

c. Header labels must precede data and be separated from the

records) must be a uniform length except for the last record, which

data by one tapemark.

may be shorter. The length must be a multiple of the logical record

d. Trailer labels must follow the data and must be separated

length. Physical records must not be prefixed by block descriptor

from the data by one tapemark.

words. The largest acceptable physical record is 23,040 characters

• Two tapemarks must follow the trailer labels.

(512 x 45).

Tapemarks – A tapemark is a one-character physical record. As

The department will reject any tape containing physical records

used on magnetic tape, it separates data from internal labels, one

larger than 23,040 characters in length.

data file from another data file, and indicates the end of the reel.

Need help?

Telephone assistance is available from 8:30 a.m. to

Hotline for the hearing and speech impaired:

4:25 p.m. (eastern time), Monday through Friday.

1 800 634-2110 from 8:30 a.m. to 4:25 p.m. (eastern

time), Monday through Friday. If you do not own a

For business tax information, call the

telecommunications device for the deaf (TDD), check with

New York State Business Tax

independent living centers or community action programs

Information Center:

1 800 972-1233

to find out where machines are available for public use.

For general information:

1 800 225-5829

Persons with disabilities: In compliance with the

To order forms and publications:

1 800 462-8100

Americans with Disabilities Act, we will ensure that our

From areas outside the U.S. and

lobbies, offices, meeting rooms, and other facilities are

outside Canada:

(518) 485-6800

accessible to persons with disabilities. If you have

questions about special accommodations for persons

Fax-on-demand forms: Forms are

with disabilities, please call 1 800 225-5829.

available 24 hours a day,

If you need to write, address your letter to:

7 days a week.

1 800 748-3676

NYS TAX DEPARTMENT

TAXPAYER CONTACT CENTER

Internet access:

W A HARRIMAN CAMPUS

ALBANY NY 12227

Form Nys-202.4 - Transmittal For Magnetic Media Reporting In Federal Format Page 2

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