Buford Community Center Banquet Space Rental Agreement Form (Page 2 of 4) in pdf

Security Deposit – All rental applicants shall pay a rental security deposit. The deposit is refundable, if and only, the facility

is left clean and there is no damage to furnishings or equipment. If damage occurs and the cost of the damage exceeds the

amount of the deposit, the rental applicant shall be billed for any additional expenses. Damages could lead to losing facility

use privileges. The decision of whether the deposit shall be refunded is solely up to the City of Buford and will not be

refunded until the facility has been inspected by City personnel. The amount of the security deposit will be based on the

number of attendees as stated below.

Ballroom

0-50 Attendees

$200 Deposit

51-150 Attendees

$300 Deposit

151-250 Attendees

$500 Deposit

250+ Attendees

$500 Deposit

Other Meeting Space

0-50 Attendees

$100 Deposit

50+ Attendees

$250 Deposit

Insurance – A Liability and Indemnification Agreement must be signed by the renter for all events, both public and private.

A certificate of insurance is required for all events booked for the theatre as well as all third-party vendors that operate in,

around, or make deliveries to the Buford Community Center for any given event. The City of Buford requires

comprehensive public liability and property damage insurance with a combined single limit of at least one million dollars

($1,000,000), issued by a company licensed to provide such coverage in the State of Georgia, insuring against all liability

arising out of the use of the Community Center. The City of Buford shall be listed as an additional insured on the policy and

certificate.

Reservation Status – A rental reservation is considered binding after the Facility Rental Agreement has been signed by the

rental applicant and approved by City personnel. Rental applicants shall not advertise any event until this time.

Cancellation Policy – Cancellation more than six months in advance of an event shall result in the loss of 25% of the rental

deposit. Cancellation less than six months in advance of an event will result in a forfeiture of the full rental deposit.

Waiver of Fees - The City of Buford has the right to waive fees at the sole discretion of the City Manager or City

Commission.

Cleaning – The facility shall be cleaned, all decorations and trash shall be removed, and the facility shall be vacated by the

end time indicated on the Facility Rental Agreement. The rental applicant is responsible for removal of all personal articles,

including leftover food, decorations, etc., and depositing trash in the dumpster behind the building. All table tops, chairs,

countertops, and any appliances used shall be wiped clean. Rental applicant is not required to sweep or mop, but may be

asked to spot clean. If it becomes necessary for City personnel to do an extensive cleaning there shall be a corresponding

deduction from the security deposit, as determined by the City of Buford in its sole discretion.

Prohibited Items-Food items containing red dye are not permitted in the Buford Community Center including red punch,

red velvet cake, food items with red/pink icing, etc. Real red rose petals are prohibited as floor or table décor. Helium

Buford Community Center Banquet Space Rental Agreement Form Page 2