Budget Narrative - Sample printable pdf download

SAMPLE - Budget Narrative – SAMPLE

(NOTE: The Budget Narrative is the justification of ‘how’ and/or ‘why’ a line item helps to meet the program

deliverables.)

A. Salary –

Total: $54,818.00

Program Director currently oversees the program and will spend 100% of their time hiring, supervising

and training staff. This individual’s annual salary is $26,596.00 and will be covered for the 12 months of the

contract.

Program Coordinator will spend 100% of their time providing direct service to the participants (describe

services). This individual’s annual salary is and will be covered for the 12 months of the contract totaling

$22,000.00.

Program Assistant is a part-time assistant which will provide (describe services). This individual’s annual

salary is $9.15 per hour for 20 hours a week for 34 weeks of the contract year totaling $6,222.00.

B. Fringes –

Total: $18,629.00

FICA will be paid for all salaries: $54,818.00 x .0765 = $4,194.00.

Unemployment cost is $17,300.00 x 3 x .03 = $2,855.00.

Retirement for full-time employees: $48,596.00 x .06 =$2,916.00.

Health Insurance cost for full-time employees is the following:

Director: $357 x 12 months= $4,284.00.

Coordinator: $365 x 12 months= $4,380.00.

C. Staff Development –

Total: $300.00

The Program Assistant will attend Classes at the local community college to continue their education in the

area of social work and administration for two semesters. 2 semesters x 2 classes x $75.00 per

class=$300.00.

D. Travel –

Total: $1,689.00

The staff is expected to travel around the county/State to visit sites, attend meetings and

trainings/conferences, meet with county partners, visit families etc. The agency reimbursable rate is 0.445

and not the Federal rate of 0.585.

Program Director 300 miles x .0445 = $134; Daily Subsistence $91.75 x 5 days =$458.75; Total 593.00.

Program Coordinator 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days= $458.75; Total

$548.00.

Program Assistant 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days =$458.75; Total $548.00.

E. Equipment Purchases –

Total: $1,200.00

One computer package including printer, scanner, and Word Programs will be purchased. The computer

will be based in the administrative office and will be used to develop and maintain client databases in

addition to performing administrative work connected to this program.

F. Transportation-Recipient –

Total $4,380.00

Due to the lack of transportation services in the county, transportation is provided for families and children

to participate in activities.

Gas: $100.00 a month x 12 months= $1,200.00

Insurance: 0 Automobile Liability per year for $480.00

Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed $300.00.

Van Rental For use of County Transportation Vans ($200.00 a month x 12 months) =$2,400.00.

G. Medical Supplies and Expense –

Total: $100.00

4 First-aid kits will be purchased in case of a medical emergency. 4x $25.00 =$100.00

H. Cost of Space – Non Residential –

Total: $7,133.00

Budget Narrative - Sample

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