Form Kw-3 - Annual Withholding Tax Return Page 3
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4INSTRUCTIONS FOR COMPLETING FORM KW-3
IMPORTANT: Enter your federal Employer Identification Number (EIN) in the space provided at the top of Form KW-3.
DUE DATE: Even if no Kansas tax was withheld, every employer who is currently registered must file a Kansas Employer’s/Payor’s Annual
Withholding Tax Return, Form KW-3, by the last day of February of the year following the taxable year. Form KW-3 must accompany the
Wage and Tax Statements (Form W-2) and/or any federal 1099 form(s) that have Kansas withholding. (1099s without Kansas
withholding should be mailed to the Department using federal Form 1096.) An employer/payor who begins business or withholding
during a calendar year must file for that portion of the year in which wages or payments other than wages were paid or Kansas income tax
withheld. An employer/payor who discontinues business or discontinues withholding during a calendar year must file Form KW-3 within
thirty (30) days after the business was discontinued or payment of wages ceased.
LINE A: Enter the total Kansas income tax withheld from all employees/payees as shown on the Form W-2 and/or federal 1099 form(s) that
reflect Kansas withholding.
You must complete the appropriate filing period schedule of payment on the back of Form KW-3 and enter the total number of
W-2 forms and/or applicable federal 1099 forms enclosed with Form KW-3. If this number exceeds 50, you are required to submit this
information electronically. For specific instructions, visit our web site at
LINE B: Enter the total amount of Kansas withholding tax paid during the calendar year from the completed schedule on the back of Form
KW-3.
LINE C: Enter the amount of any credit memo(s) received as a result of an overpayment from the previous year and used as credit this
calendar year.
(Rev. 9/09)
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