2012 Electronic Funds Transfer Guidelines (Page 11 of 23) in pdf

Louisiana Department of Revenue

Electronic Funds Transfer Guidelines

4. Operator: “Total Tax Payment”

Respond: “Field 1 is $$$$$$$$.¢¢”

Provide the values in dollars and cents. For example, if the Tax Amount is $23,400.50, say 23 thousand 400 dol-

lars and 50 cents. The maximum value is $99,999,999.99. If the payment amount exceeds the maximum, multiple

payments must be made to pay the total amount due. The operator will repeat each field amount reported. If the

amount read back is correct, continue with your next field. If it is not correct, say “no,” and the operator will reenter

the tax payment amount.

5. Operator: “Tax Type”

Response: “Filed 2 is NNNNN”

Tax type codes are listed in Section VIII.

Tax Type Code

6. Operator: “Under Protest”

Response: If payment is not being made under protest, tell the operator “no value for this field,” if payment is being

made under protest, say Field 10 is 99.

Operator: Tax Period End Date

Response: “Field 90 is mm/dd/yy” or “mm/yy” for severance tax

If reporting the December 2010 taxable period, say 12/31/10. The tax period end date should be the same as the

taxable period indicated on the tax return. If paying income tax estimated tax payments, the tax period end date

should be the end date for the Corporation Income and Franchise Tax return (Form CIFT-620) for which the pay-

ments are being made. Do not use the estimated payment due dates. Withholding tax periods and end days are

included in Section IX.

8. When your reporting is complete, the operator will read you a check digit. Please compare the check digit given to

the one you previously calculated and alert the operator if the two do not match.

9. The operator will provide you with a verification (trace) number for your transaction. Please note this number for

your records. This number allows the Department of Revenue to trace the transaction if any problem should arise.

10. Your transaction is complete. If you have additional tax payments to report, tell the operator your next security ac-

cess code beginning with step 3 of the tax payment instructions for the tax type you wish to report.

If you have no additional payments to report, tell the operator that this will be the end of the report.

ACH Debit — Telephone (Touchtone) Instructions

Tax payment information is reported using the following procedures:

•

Call 866-221-8322

•

Use the number buttons to enter all numbers.

•

Use the * button to enter a decimal point in a dollar amount or to separate MM*DD*YY.

•

Use the # button to indicate the end of an entry.

•

Enter ***# at any point during your call to cancel the transaction.

Initiating a Transmission

The messages that you will hear from the data collection center are identified as “System ” Your required entry is shown

for each prompt.

1. Calculate the check digit of the Total Tax Payment Amount before placing your call. This calculation ensures that

the correct payment amount is initiated and received.

Note: EFT transmissions are not required if there is no tax due

The check digit calculation is the sum of the number of digits (including cents) plus the value of all the digits.

2012 Electronic Funds Transfer Guidelines Page 11

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