2012 Electronic Funds Transfer Guidelines (Page 17 of 23) in pdf

Louisiana Department of Revenue

Electronic Funds Transfer Guidelines

Company Batch Header Record

The TXP Addenda Record can be damaged or fragmented in transmission because of error or software problems.

Since the addenda record identifies the tax payment, it is critical that the Company Batch Header Record include

information needed to classify the payment.

It is recommended that the Company Batch Header Record contain the following information

Field Name

Recommended Contents

Individual Identification Number

The same Taxpayer Identification Number submitted in the TXP Addenda

Record. The data should be left justified and zero filled.

Individual Name

The first 22 characters of the taxpayer name.

See NACHA’s annual ACH Rules: “A Complete Guide to Rules and Regulations Governing the ACH Network” for a more

complete description of the Entry Detail Records.

Proof of Payment

ACH Credit payments are initiated by the taxpayer’s bank and the taxpayer is responsible for the accuracy and proper

completion of the process. To prove timely compliance, the taxpayer must provide the following:

•

Proof that the transaction was timely initiated.

•

Proof that the transmission contained the correct information for the NACHA CCD+ entry and the required TXP

Banking Convention Addenda Record.

•

Proof that there were sufficient funds in the account at the time of payment.

•

Proof that the financial institution properly completed the transaction in a timely manner.

Payments Made Under Protest

ACH Credit payments made under protest must contain a “U” in the amount type field of the free form addenda

record.

The amount remitted under protest will be held in an escrow account for 30 days from the date of the payment. If the

taxpayer files suit for recovery of the tax within 30 days, the funds will continue to be held in escrow. If the taxpayer fails

to timely file suit for recovery, the funds will be deposited in general funds at the end of the 30-day period.

Correcting ACH Credit Payment Errors

ACH Credit errors cannot be corrected after transmission.

•

If the original electronic payment was insufficient to pay the total tax liability, a second transmission should be

made to pay the additional amount due.

•

If the original payment overpaid the tax liability, contact the Revenue Processing Center at EFT.REVEFAX@

LA.GOV. for information as to how to apply for a refund of the overpayment.

2012 Electronic Funds Transfer Guidelines Page 17