Accounts Receivable Collections Administrative Rule (Page 12 of 13) in pdf

At the end of each calendar quarter or more frequently at their discretion, Central Collections

shall notify the Claimant State Entities of the accounts and amounts in excess of $50 that were

approved for write-off during each calendar quarter.

4.20

Release of Accounts Receivable

Release of accounts receivable are defined in Section 1.05.14 of this Rule. Release shall occur under the

following conditions:

.01

For account balances of $50 or less, upon a written personal delegation to the Central Collection

Services Administrator by the State Controller and by the State Treasurer, the Central Collection

Services Administrator may release the account receivable recommended and approved for

release by the Claimant State Entity if the Central Collection Services Administrator has

documented in writing a determination that collection of the account is highly unlikely and a

determination that tax and other concurrent offset processes are not likely to result in an

intercept.

.02

For account balances of $2,500 or less, upon a written personal delegation to the Director of the

Division of Finance and Procurement by the State Controller and by the State Treasurer, the

Director of the Division of Finance and Procurement, or the State Controller in the extended

absence of the Director of the Division of Finance and Procurement, may release an account

receivable recommended and approved for release by the Claimant State Entity if the Director of

the Division of Finance and Procurement has documented in writing a determination that the

collection of the account is highly unlikely and a determination that tax and other concurrent offset

processes are not likely to result in an intercept.

.03

For account balances greater than $2,500, approval for release shall be obtained in writing from

the State Controller and the State Treasurer. The request for approval shall be prepared by the

Central Collection Services Administrator and shall document a recommendation and approval for

release by the Claimant State Entity; the components of the current balance; the collection efforts

and results to date; the financial status of the debtor; an assessment of collectability including

viability of offset procedures; and any other information useful in determining the probability of

future collections and the cost of future collections as compared to the likely amount of collection.

4.30

Compromise of Accounts Receivable

Compromise of accounts receivable are defined in Section 1.05.04 of this Rule. Compromise shall occur

under the following conditions:

.01

For compromises that reduce an account balance by $50 or less, upon a written personal

delegation to the Central Collection Services Administrator by the State Controller and by the

State Treasurer, the Central Collection Services Administrator may compromise the account

receivable recommended and approved for compromise by the Claimant State Entity if the

Central Collection Services Administrator has documented in writing a determination that

collection of the account is highly unlikely and a determination that tax and other concurrent offset

processes are not likely to result in an intercept.

.02

For compromises that reduce an account balance by $2,500 or less, upon a written personal

delegation to the Director of the Division of Finance and Procurement by the State Controller and

by the State Treasurer, the Director of the Division of Finance and Procurement, or the State

Controller in the extended absence of the Director of the Division of Finance and Procurement,

may compromise an account receivable recommended and approved for compromise by the

Claimant State Entity if the Director of the Division of Finance and Procurement has documented

in writing a determination that tax and other concurrent offset processes are not likely to result in

an intercept.

Accounts Receivable Collections Administrative Rule Page 12

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