Accounts Receivable Collections Administrative Rule (Page 9 of 13) in pdf

.07

If a debtor is successful in appeal of an Administrative Hearing, Central Collection Services and

the Claimant State Entity shall request release or compromise of the debt subject to the

administrative decision, if so directed by the appeal decision, to ensure the debtor is not

subjected to recurring offset for a balance already adjudicated.

.08

Central Collection Services shall take all actions feasible to minimize duplicate offsets of the

same debtor balance. All duplicate offsets that occur shall be promptly refunded by Central

Collection Services and cancelled or reduced from the subsequent remittance to the claimant

state entity.

3.20

Debts Referred to Private Counsel and Private Collection Agencies

.01

All Claimant State Entity debts which are not claims in process of collection, shall be legally

assigned no later than 180 days after being received by Central Collection Services to Private

Counsel or Private Collection Agencies that have been approved by the Director of the Division of

Finance and Procurement.

.02

The Private Counsel or Private Collection Agencies utilized to collect debts due the State shall be

selected through competition pursuant to the provisions of the State Procurement Code, Article

101 to 112 of Title 23, CRS. Criteria for the selection of Private Counsel or Private Collection

Agencies shall be developed by the Director of the Division of Finance and Procurement in

consultation with the State Controller.

.03

The amount remitted to Private Counsel or to a Private Collection Agency for collection of a debt

shall be at a negotiated rate within the parameters of 24-30-202.4, C.R.S., and the State

Procurement Code.

3.30

Remittance of Proceeds Recovered From Debts and Reporting Requirements

Private Counsel and Private Collection Agencies collecting Participating Entity debt shall account for and

remit to Central Collection Services the gross proceeds recovered on such debts at least once every thirty

(30) days. Private Counsel and Private Collection Agencies shall provide to Central Collection Services a

written report for the month and for the fiscal year-to-date collection activities including the following

information with respect to each currently assigned account:

.01

The identification number of the debt, the name of the debtor, the type of debt, the Participating

Entity owning the debt, the month the debt was referred to Central Collection Services for

collection, and the dollar amount of the debt to be collected;

.02

All amounts actually collected, the amount the debt was adjusted at the request of Central

Collection Services, and an indicator of whether or not the debt is deemed collectible;

.03

If applicable, the date any collection lawsuit was filed and the date any judgment that was

obtained against the debtor (including any relevant information concerning the judgment); and

.04

Any other individual account reports deemed necessary by Central Collection Services.

In addition, Private Counsel and Private Collection Agencies shall provide statistics for all assigned

accounts including:

.05

The total for all account balances assigned, the total for all collections in the reporting period, the

total for all cancelled amounts in the reporting period and the total commission charged; and

Accounts Receivable Collections Administrative Rule Page 9

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