Accounts Receivable Clerk printable pdf download

CLASSIFIED JOB DESCRIPTION

Non‐exempt; Full‐time

POSITION TITLE:

Accounts Receivable Clerk

DEPARTMENT:

Business Office

PURPOSE: Perform routine accounting work in the accounts receivable function. Maintain daily

accounting records for all college funds (general, special revenue, auxiliary, reserve,

foundation and construction) and all grants.

ESSENTIAL FUNCTIONS

Prepare billings and collections for student accounts. Mail out statements to students twice

monthly; go through promissory notes weekly to pull paid accounts.

Log promissory notes in system each term and charge promissory note fee to student account.

Work directly with students on payment plans setting up monthly payment arrangements as

needed; track monthly payments and send to collections if necessary. Work with dual

enrolled students and colleges (EOCCC consortium) to coordinate receipt of financial aid.

Send 30 day notices to any account that has not been paid from previous quarter; send

account to collections agency as needed. Coordinate work of collection agencies; receive

monthly payments from collections agencies; pull all accounts paid in full and release holds.

Answer questions regarding accounts in person, by phone, or via email. Research and resolve

any outstanding balances on accounts, including personal, telephone, or mail communications

with the student or vendor. Verify with Financial Aid if all funds have been applied to all

accounts. Refer the student who is disputing the amount to the Dean of Student Services.

Work with Financial Aid office in preparing documents for Perkins Loan Program; prepare

files for new Perkins loans and disburse funds for Fall, Winter and Spring quarters. Balance

Perkins account monthly. Maintain database of Perkins Loan information with third-party

processor.

Work with third party administrator for Perkins loan funds to process accounts, deferments

and cancellations. Complete due diligence on borrowers. Follow up with all accounts in

collections or accounts that have been accelerated and need to be sent to Department of

Education.

Process and receive money and credit card registration payments; turn payments over to

Students Services for receipting.

Receive and log applications for Early Aid Advance; check for funds availability; send out

approval or denial letters to applicants; input and run checks according to adopted calendar.

Coordinate purchases of office supplies; coordinate with Physical Plant to make sure

supplies are stocked; order for other departments and Caldwell Center when needed.

Prepare bank deposits as needed; take daily deposits to the bank (including those for the

Foundation); take coin deposits from housing to the bank as needed. Verify all money from

events being received by departments.

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Accounts Receivable Clerk