Accounts Receivable Collections Administrative Rule Page 2
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13.02
Central Collection Services shall:
Act as the State’s collection service to be used by all State Agencies and Participating
A.
Institutions of Higher Education to collect debts referred by State Agencies and
Participating Institutions of Higher Education to Central Collection Services except where
exempt by statute.
B.
Develop methods to increase the efficiency of State Agencies and Central Collection
Services in the collection of debts.
C.
Institute procedures for the collection of debts referred to Central Collection Services.
D.
Advise and provide technical assistance to State Agencies and Participating Institutions
of Higher Education in the collection of debts due the State.
E.
Use Private Counsel or Private Collection Agencies to collect debts due the State when
required by statute or determined to be in the best interest of the State.
F.
Assign debts due the State under legally enforceable contracts to Private Counsel or
Private Collection Agencies for collection of the assigned debt.
G.
Specify the requirements for debts to be referred to Central Collection Services for
collection.
1.04
Applicability
This rule is applicable to all State Agencies and Participating Institutions of Higher Education except
where exempt by statute. Except as noted or determined by contract, the rule also applies to the Central
Collection Services collections performed for political subdivisions of the State.
1.05
Definitions
Administrator – means the manager of Central Collection Services.
.01
Claimant State Entity(ies) – means all State Agencies or Participating Institution of Higher
.02
Education with respect to collection of debts due the State under 24-30-202.4, C.R.S.
Claims in the Process of Collection – means debts in the possession of Central Collection
.03
Services for less than one hundred eighty (180) days, debts on which payments are being made
or on which payments have been promised, or debts on which suit has been filed.
Compromise – means absolving a debtor of responsibility for payment of an obligation to the
.04
State in exchange for value received by the State that is less than the account receivable balance
owed. Compromise results in removal of a part or all of an account receivable balance from the
general ledger and related subsidiary ledgers of the Claimant State Entity. Compromise results in
termination of collection efforts for the portion or all of the account receivable balance subject to
the negotiated compromise. Compare to Release and Write-off.
Debt – means any liquidated sum due and owing any Participating Entity, which has accrued
.05
through contract, subrogation, tort, or operation of law regardless of whether there is an
outstanding judgment for that sum.
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