Business Letter Format Page 2

D = Details

 Includes specific details surrounding the event (5 W’s)

 Any important information the person receiving the letter

should know

 Facts and figures to support your reasons

O = Operations

 How will things work? What do you want the person to do? (i.e.

write back, reply, etc.)

 MUST include reply information – a way for the person to get

back to you

G = Goodwill Closing (2 Parts)

 Thank the person for their time

 Compliment them on their work/effort/etc.

 Include a proper closing and then a COMMA, such as

‘Sincerely,’ ‘Yours Truly,’

 Skip 3 lines, PRINT your name, skip a line and write your

signature, skip another line and then PRINT your name in the

space

Ex.

Sincerely,

Joy Ashford

(signature)

Joy Ashford

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Parent category: Letters