Format Of A Business Letter


Format of a Business Letter
There are three basic business letter formats; however, students are encouraged to use the block format
as it is the easiest. In the block format, all parts of the letter run along the left side of the page. No
paragraphs of the body are indented.
 You may choose to double space your work, if you think it will allow you to make changes
more easily. This should only be applied to the body of the letter and not to other part.
 There are formatting differences between the handwritten letter and the typed letter. Please
remember the format for your chosen method. It is important to remember in formal settings,
one should always type a business letter.
Parts of the Business Letter
1. Heading
The heading consists of your address and the date.
501 Spring Street
Regina SK R3T 4N7
January 3, 2002
2. Inside Address
The inside address consists of the name and address of the person to whom you are writing. IF
YOU ARE TYPING YOUR LETTER it appears 4 lines below the heading. IF YOU ARE
HAND WRITING YOUR LETTER it appears one line below the heading.
Sam Hunt, Director
The Knitting Mill
1409 3 Avenue
Toronto ON L3V 7B1
3. Salutation
The most traditional salutation or greeting for a business letter is Dear followed by Mr., Ms.,
Mrs., or Miss and the person’s last name, and ending with a colon. WHETHER YOU ARE
TYPING OR HANDWRITING YOUR LETTER, the salutation can appear 1 OR 2 lines below
the inside address.
Dear Mr. Smith:
Dear Ms. Black:
Dear Mrs. Brown:
Dear Miss Green:
4. Body
The body is the main part of the letter in which you write what you have to say to the person.
the salutation.
 Be concise. Ensure that sufficient information is given so that your purpose is clearly
understood, and your request is well received.
 Business letters are formal so the language that you use should also be formal.


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