Business Letter Template (Sample) Page 5
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11ENVELOPES
Business and personal-business letters are usually mailed in No. 10 envelopes (4 1/8" x
9 1/2"), but personal-business letters can also be mailed in No. 6 3/4 envelopes (3 5/8" x
6 1/2").
Business envelopes typically have the return address preprinted; therefore, return
addresses are keyed only for personal-business letters or when a letterhead envelope is not
available. You can use the envelope feature of your word processing program to create the
mailing address and, if necessary, the return address for these and other envelope sizes. As
you do so, remember these guidelines:
·
An address must contain at least three lines; addresses of more than six lines should be
avoided.
·
The last line of an address must contain the city, the state, and the ZIP Code (preferably
the nine-digit code).
·
Mailing addresses may use title case or be keyed in uppercase with no punctuation.
·
Place mailing notations that affect postage (e.g., CERTIFIED or REGISTERED) below
the stamp position.
·
Place other notations (e.g., CONFIDENTIAL or PERSONAL) below the return address.
FOLDING AND INSERTING CORRESPONDENCE
Reference Guide
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Parent category: Letters