Annual Employee Survey Template Page 10
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SURVEY PLANNING
If you are not an experienced survey researcher and your agency does not have the in-house
capability, OPM recommends you seek assistance (e.g., hire a contractor) to conduct, analyze,
and produce reports for your survey. If an agency conducts the survey in house, precautions
should be taken to ensure employee confidentiality (e.g., removing survey responses from
identifying information like name and SSN, only reporting information for groups larger than
10). To assist agencies that do not have the in-house expertise to conduct the AES, OPM will
administer the required items and provide the results for the overall agency (i.e., no data
breakouts by agency subcomponent or other demographic group) for a small reimbursable fee.
For more information on this service, contact OPM’s Assessment Services Branch on (202) 606-
1794.
Selecting the Sample
Your agency sample will depend on your target population, your expected response rate, and
how you want to use the results. Agencies will need to:
1. Determine the Target Population. Determine the employee population from which you will
select or “draw” your sample. As an example, the target population for the previous FHCS was
full-time, permanent employees included in OPM’s Central Personnel Data File. You may use
the same target population or elect to include other employees as well (e.g., part-time employees,
temporary employees).
N
: If you choose to use your FHCS results to meet AES reporting requirements, you will
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want to consider the target population parameters OPM uses for the FHCS in determining your
target population in years OPM does not conduct the FHCS. One option is to use the same
parameters as the FHCS, and only survey and report on full-time, permanent employees
annually. Alternatively, you can choose to report on a broader target population (e.g., including
full-time and part-time permanent employees). If you choose the second option, you should
observe the differences when comparing results across years. When reporting your AES results,
you may want to consider supplementing your FHCS results, in the years OPM administers the
FHCS, with results you obtain by surveying other employees of interest to your agency (e.g.,
part-time employees, non-permanent employees). Agencies can compare the survey results to
previous FHCS results by doing tabulations of similar populations. Or just note the differences in
the sample when discussing the results for the different years.
Because the law requires all executive agencies to survey their employees, it is the agency’s
responsibility to ensure all major subcomponents are represented in their results. The law does
not exclude different segments of agencies even if they are not reported to OPM’s Central
Personnel Data File.
U.S. Office of Personnel Management
November 2008
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