Annual Employee Survey Template Page 18
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2916
ANNUAL REPORTING
Reporting Results
Agencies are required to collect data on the survey items by December 31 of each calendar year.
An agency is also required to make the results available to the public and post the results on its
Website no later than 120 days after the agency completes survey administration, unless the
agency head determines that doing so would jeopardize or negatively impact national security. If
an agency samples at the subcomponent level, they only need to report the overall agency results
to OPM and on their Website. However, an agency will need to report information on the
number of people surveyed in the various subcomponents to demonstrate representativeness, as
noted below. If an agency believes posting results on the Web would have jeopardized or
negatively impacted national security, they must notify OPM in writing, and the agency still
must submit results to OPM.
To coordinate and encourage the timely availability of agency survey results, the regulation
requires agencies to 1) send results and internet link to the agency’s OPM Human Capital
Officer, and 2) post their survey results on their agency websites, with access for the public, no
later than 120 days after an agency completes survey administration each year. OPM may extend
this date under unusual circumstances. These results should be based on surveys conducted
during that calendar year. The reports must contain--
(1) A brief evaluation of the survey results (narrative);
(2) How the survey was conducted (online or paper, dates of administration, census or
sample, etc.);
(3) A description of the employee sample, if sampling was used (i.e., number in the
sample, percentage distributions on required demographics);
(4) The survey items and response choices with the items prescribed in regulation
identified;
(5) The number of employees surveyed and number of survey respondents (including
response rate); the agency should comment on whether the respondents were
representative of the target population, noting deviations in percentage distributions
by demographic, as warranted; and
(6) The number of respondents and the results, calculated as percentages, for each
response scale choice (for example: Strongly Agree, Agree, Neither Agree Nor
Disagree, Disagree, Strongly Disagree, Do Not Know). Ensure that if a question
requires a Do Not Know or No Basis to Judge response that results for this option are
included.
U.S. Office of Personnel Management
November 2008
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