Checklist And Tracking Document For Financial Liability Investigations Of Property Loss

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CHECKLIST AND TRACKING DOCUMENT FOR FINANCIAL LIABILITY

INVESTIGATIONS OF PROPERTY LOSS

For use of this form, see AR 735-5; the proponent agency is DCS, G-4.

To: Accountable Officer

To: Approving Authority

To: Financial Liability Officer

To: Approving Authority

To: Staff Judge Advocate

To: Approving Authority

(A) Complete When a Loss is Discovered

Date loss was discovered

Originating Unit

Preliminary search for item began

Preliminary search for item ended

Date assigned document number

Date assigned inquiry/investigation number

(B) Initiator

(Blocks 1 and 3 through 11 are completed by the individual initiating the investigation of property loss. l Normally this will be the hand

receipt holder or the accountable officer. When the hand receipt holder or accountable officer is not available, the person with the most knowledge of

the incident causing the loss will initiate the financial liability investigating of property loss.)

Block 1.

Has the date the investigation of property loss initiated been entered?

Yes

Block 3.

Has the date the loss was discovered been entered?

Yes

Block 4.

Has the correct stock number(s) been entered? If more than one, use a continuation sheet per

Yes

figure 13-5. For items with a line item number (LIN), enter the LIN and for those items with a

reportable item control code (RICC) of, 2, A, B, C or Z, enter the RICC.

Block 5.

Has the correct nomenclature(s) been entered, to include serial numbers if items have serial

Yes

numbers? For damaged property, enter the cost of repair or the estimated cost of repair if actual

cost is not available. Use continuation sheet when the loss to be investigated involves more than

one item.

Block 6.

Has the quantity of the item(s) lost, damaged or destroyed been entered? Use continuation sheet

Yes

when necessary.

Yes

Block 7.

Has the unit cost of the item(s) lost, damaged or destroyed been entered? Use continuation

sheet when necessary.

Block 8.

Has the total cost of the item(s) lost, damaged or destroyed been entered? Use continuation

Yes

sheet when necessary.

Block 9.

Has an accurate and concise statement of facts surrounding the loss been entered? Statement

Yes

should identify as much as possible what happened, how it happened, where it happened, who

was involved, when it happened and any evidence of negligence, willful misconduct, or deliberate

unauthorized use or disposition of the property.

Block 10.

Has a recommendation been entered by the initiator? Recommendations may be entered by

Yes

the commander, accountable officer, and when appropriate by the financial liability investigating

officer.

Block 11.

Has the individual who completed blocks 1 and 3 through 10, completed blocks 11a through 11e?

Yes

Block 12.

Has the responsible officer or the reviewing authority completed blocks 12 through 12g?

Yes

Attach the financial liability investigation of property loss to this checklist and tracking document, and forward to the accountable officer or person

maintaining the expendable/durable document register for assignment of a document/voucher number.

(Block 17 is completed by the accountable officer or person maintaining the expendable or durable document register

prior to forwarding the investigation to the appointing authority or approving authority as appropriate.)

APD LC v1.00

DA FORM 7531, AUG 2004

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