Purchase Requisition Form Page 23
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23separately if they are included on the referenced supplier's quote.
The User wants to establish a Standing Order for a type of item or service to be purchased where
the specific items, the quantity and the specific volume is not known. The standing order is to be
issued with a Not-to-Exceed Total Price.
For example:
Plumbing Supplies as requested by (user) for the period mm/dd/yyyy thru mm/dd/yyyy.
Total Price is not-to-exceed $ x.
Maintenance service for (equipment) for the period mm/dd/yyyy thru mm/dd/yyyy. Total
Price is not-to-exceed $ x.
The supplier quotes published prices for all items and then provides a discounted dollar amount to
be applied to the total. The user is unsure how much of the discount applies to each line item. For
example: Items 1 through 8 equal a total price of $10,000; less a $500 educational discount equals
a net price of $9,500. The user should enter a lump sum price of $9,500 for line item #1, and enter
a note that states: "The above pricing includes a $500 Educational discount per quote # x".
The supplier quotes one price for a package or a kit that includes numerous items. The price
should be entered as a lump sum. However, it may be advisable to list the items to be included in
the package or kit as line items on the requisition. This is useful in clarifying what is to be ordered
and received.
Last Revised: 10/27/2003
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