Sample Cover Letter Writing printable pdf download

COVER LETTER BASICS

INTRODUCTION

The resume is ALMOST NEVER sent to a prospective employer without an accompanying

cover letter. The cover letter should complement, not duplicate, resume information and focus

the prospective employer's attention to pertinent areas of experience. In the cover letter, you get a

chance to draw connections between your experience and the requirements described in the

listing, linking concrete items from your resume with broader ideas and skill areas. It is a key

measure of your writing skills, ability to articulate your qualifications for the intended position,

and familiarity of the agency’s needs.

Cover letters should not exceed one page. A concise letter demonstrates your focus on the

position at hand as well as your ability to communicate succinctly.

PREPARING AN EFFECTIVE COVER LETTER

Step 1: Highlight Key Accomplishments from Your Resume

DO NOT simply restate the information on your resume. Instead, highlight particular

accomplishments, skills, and characteristics that are of special interest to the employer.

Illustrate that you have the skills, knowledge, and experience that the employer seeks.

If you are transitioning to a new field, this is also an opportunity to highlight your

transferable skills. Consider your accomplishments across various settings—academic,

personal, professional, and extracurricular.

Step 2: Market Research

Employers are seeking employees who fit their organization and culture well, and who

can express an understanding of how their agency is part of a larger organizational

structure or community. Your letter should demonstrate a thorough understanding of the

position and needs of the employer, including the organization’s mission.

Step 3: Analyzing the Job Description

Employers usually enumerate qualifications in order of importance. Use the information

listed under “responsibilities & qualifications” in the job description to guide the

theme(s) of your cover letter.

Identify key verbs, skills, etc. and replicate the language in your cover letter.

COVER LETTER STRUCTURE

Use basic business-letter format in composing your letter (See sample letter.)

References material from both Letters & Science Career Services “Cover Letter Basics” handout and Harris School

“Cover Letters” handout.

Sample Cover Letter Writing