Job Service North Dakota Electronic Tax Report Filing (Page 3 of 6) in pdf

Job Service North Dakota Electronic Tax Report Filing Page 3

Data Record Descriptions

The following is a description of the data records that are used to create the file for

submission of the JSND Employer's Contribution and Wage Report. Use the following

information, as well as the specifications provided in this guide.

GENERAL REQUIREMENTS

Please refer to the section on specifications for the exact file layout.

Data must not be compressed.

Alphabetic fields must be left justified and blank filled. Not applicable fields are to be blank

filled.

Numeric fields must be right justified and zero filled. Not applicable fields are to be zero

filled.

Filler fields (not used) are not accessed.

It is recommended that you retain a backup copy of your files.

TRANSMITTER 'A' RECORD

The 'A' record identifies the entity submitting the file. The 'A' record must be the first data

record in the file. This is an optional record for those users choosing the Secure FTP

method. The Provider ID field in this record can be the account number assigned by JSND

or any other identifier up to 8 characters.

EMPLOYER 'E' RECORD

The 'E' record identifies an employer whose employee wage and tax information is being

reported. Generate a new 'E' record each time it is necessary to change the information in

any field on this record. Only one „E‟ record for an employer account number is allowed.

DO NOT submit multiple „E‟ records for an employer account number.

EMPLOYEE 'S' RECORD

The 'S' record is used to report wage data for an employee.

An 'S' record should follow its related 'E' record, or it could follow an associated 'S' record

which in turn follows a related 'E' record. Do not generate an 'S' record if only blanks

would be entered after the record identifier.

Job Service North Dakota Electronic Tax Report Filing Page 3