Job Service North Dakota Electronic Tax Report Filing (Page 4 of 6) in pdf

Job Service North Dakota Electronic Tax Report Filing Page 4

Name Formats On The 'S' Record

The employee name on the file must agree with the spelling of the name on the individual's

Social Security card. Parts of a compound surname must be connected by a hyphen.

Single-letter prefixes (e.g., "O," "D,") must not be separated from the rest of the surname

by a blank, but should be connected by an apostrophe.

Punctuation may be used when appropriate.

Lower case letters are not acceptable.

Do not include any titles in the name. Titles make it difficult to determine an individual's

name and may prevent proper credit of earnings data.

Money Amounts

All money fields are strictly numeric.

They must include dollars and cents with the decimal point assumed.

DO NOT use ANY punctuation in any monetary field.

NEGATIVE (CREDIT) MONEY AMOUNTS ARE NOT ALLOWED.

Right justify and zero fill all monetary fields.

IN A MONETARY FIELD THAT IS NOT APPLICABLE, ENTER ZEROS.

TOTAL 'T' RECORD

The 'T' record contains the totals for all 'S' records reported since the last 'E' record.

A 'T' record must be generated for each 'E' record. Normally, the 'T' record will follow the

last 'S' record for a particular 'E' record. If there were no wages paid for the quarter, the 'T'

record will immediately follow the 'E' record. For "no wage" reports, all required fields in the

„T‟ record, except the record ID, will be zeros. Only one „T‟ record for an employer account

number is allowed. DO NOT submit multiple „T‟ records for an employer account number.

See the Employee 'S' Record description for information about reporting monetary

amounts.

NOTE: An employer 'E' record and a contribution „T‟ record is required for each liable

employer. If wages were not paid during the quarter, all required fields in the 'T' record

would be zeros except for the record ID.

Job Service North Dakota Electronic Tax Report Filing Page 4