University Of California - Job Description (Sample) (Page 2 of 3) in pdf

PERCENT

JOB DUTIES

OF TIME

FINANCIAL SERVICES

20%

Maintain accurate office records of Study Center expenses.

Prepare monthly expense reports for review and approval by Study Center Director. Submit timely

expense reports to UOEAP according to UC accounting policies.

Prepare quarterly UOEAP funding request in accordance with the approved Study Center budget,

obtain approval by Study Center Director, and forward the request in a timely manner to UOEAP for

funding.

Assist the Study Center Director in the maintenance of cash and bank records and in

communications with the Study Center’s bank.

Monitor expenses against budget and keep Study Center Director advised of significant deviations.

Prepare checks in payment of official Study Center transactions as approved by Study Center

Director, and in accordance with UOEAP policies.

20%

ACADEMIC SERVICES

Gather general information and descriptions of course offerings in the host institutions and specific

information on courses taken by EAP students.

Maintain office academic records and input information to computer files.

Prepare reports for review and signature by the Study Center Director and as requested by UOEAP

(i.e., course approval requests, study lists, grade reports, petitions).

Supervise preparation of reciprocity applications by host country students. Review all applications for

completeness. Assemble complete applications for Director’s signature, and arrange their dispatch to

UOEAP. Design and maintain a reciprocity manual for use by host country universities.

Perform public relations obligations within and outside the host university for the benefit of the

program.

40%

STUDENT SERVICES

Provide assistance to Study Center Director in the planning and implementation of student

orientations upon arrival and as needed during the year. Provide students with information to help in

their adjustment to the new social, cultural, and academic environment, and provide logistical

assistance as needed for incoming students.

Assist in planning official group activities (field trips, cultural activities, lectures, etc.)

Assist as needed with documentation and registration of students at the host institution and with

governmental agencies within the host country. Intercede in resolving questions or problems that

arise.

Implement student housing arrangements in consultation with the Study Center Director, including

recruiting, interviewing, visiting homes, and selecting suitable host families for students. Follow up to

resolve placement or other issues as necessary (e.g. contract issues, payment matters, and

relocation of students).

Provide students with information on local medical care facilities, processing of insurance claims, and

assist Study Center Director in cases of emergency.

Assist Study Center Director and the appropriate offices of UOEAP in the distribution of student

financial aid and related correspondence.

Assist students as necessary in cashing financial aid checks at local banking institutions and/or

establishing local bank accounts.

Rev. 4/2004

University Of California - Job Description (Sample) Page 2

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