Form Tc-679a - Transmitter Report Of Magnetic Media Filing Page 3
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25Table of Contents
General Information.............................................................................................................. 1
Filing Deadline ................................................................................................................ 1
Form 1099-R ................................................................................................................... 1
Required Information ...................................................................................................... 1
Form TC-96R, Utah Employers Annual Reconciliation ................................................... 1
Penalties ......................................................................................................................... 2
Retention ........................................................................................................................ 2
Assistance ...................................................................................................................... 2
Reporting of W-2, 1099-R, and TC-675R Data on Paper Forms .......................................... 3
Where to File Paper Forms ............................................................................................. 3
Reporting of W-2 Data on Magnetic Media .......................................................................... 3
Authorization ................................................................................................................... 3
Transmittal Form ............................................................................................................. 3
External Label ................................................................................................................. 3
Test Magnetic Media ....................................................................................................... 3
Corrections to Original Data............................................................................................ 4
Requirements for Corrected Data ................................................................................... 4
Where to File Magnetic Media ........................................................................................ 4
W-2 Data Record Descriptions for Magnetic Media.............................................................. 4
Transmitter Record .......................................................................................................... 4
Basic Authorization Record............................................................................................. 5
Employer Record ............................................................................................................ 5
Employee Wage Record ................................................................................................. 5
Supplemental Record ..................................................................................................... 5
Intermediate Total Record ............................................................................................... 5
Total Record .................................................................................................................... 5
Final Record.................................................................................................................... 5
Magnetic Tape Technical Requirements for W-2 Reporting .................................................. 6
Basic Requirements ........................................................................................................ 6
External Label ................................................................................................................. 6
Internal Labels ................................................................................................................ 6
Character Sets ................................................................................................................ 6
Logical Record Length .................................................................................................... 6
Tape Density ................................................................................................................... 6
Block Size ....................................................................................................................... 6
Magnetic Tape Record Layout for Code S - Supplemental Record ...................................... 7
Magnetic Cartridge Technical Requirements for W-2 Reporting ........................................... 8
Basic Requirements ........................................................................................................ 8
External Label ................................................................................................................. 8
Internal Labels ................................................................................................................ 8
Character Sets ................................................................................................................ 8
Logical Record Length .................................................................................................... 8
Tape Density ................................................................................................................... 8
Block Size ....................................................................................................................... 8
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Parent category: Financial