Form Tr-682-N - Program Overview Electronic Filing And Payment Program (Promptax) (Page 2 of 3) in pdf

Page 2 of 3 TR-682-N (8/15)

Payment options

In order to file on time, you must initiate your transaction

according to the following guidelines:

You are responsible for initiating the process for any payment

• ACH debit – no later than 5:59 P.M. (eastern time) of the

option you choose. Detailed instructions for completing any

of the payment options are on our Web site. Check with your

second business day following the period end date for

which you are reporting.

bank for the reporting deadline that would ensure that the Tax

• ACH credit – no later than two business days following the

Department receives payment on or before the tax due date

for the type of payment you choose.

period end date for which you are reporting. Check with

your bank for the reporting deadline that would ensure that

ACH debit – This is the option most commonly selected by

the Tax Department receives the payment on or before the

taxpayers as it allows the greatest convenience and flexibility.

tax due date.

With this option, you register your bank account information

• Fedwire – no later than three business days after the

with the Tax Department. Then, on a monthly basis, you

period end date for which you are reporting. Check with

report your tax obligation and associated payment in your

OLS account or by interactive voice recording (IVR). Web

your bank for the reporting deadline that would ensure that

filing has benefits not offered with other payment options. For

the Tax Department receives the payment on or before the

tax due date.

example:

• Certified check – postmarked no later than one business

• You can view your payment history 24 hours a day, 7 days

a week, and schedule (or warehouse) transactions.

day following the period end date for which you are

reporting.

• The Tax Department assumes responsibility for initiating

the ACH debit transaction, provided you report your tax

Visit our Web site for more specific information regarding

liability on time through the Web or by IVR.

required transaction initiation dates.

• Your account information is confidential and protected by

Due date accommodation for weekends and holidays

law.

New York State Tax Law permits you to file on the next

ACH credit – Through your own bank, initiate an ACH credit

business day when the actual due date falls on a Saturday,

to New York State’s sales tax or motor fuel or petroleum

Sunday, or legal holiday.

business tax account and a debit to your own bank account

for the amount of the payment. You must include the required

Enrollment

filing and payment information you are reporting using the

If you receive Form TR-680.1, Notification of Required

National Automated Clearing House Association (NACHA)

Cash Concentration and Disbursement Plus One Addenda

Participation – Electronic Filing and Payment Program

Record (CCD+). Detailed specifications for completion of the

(PrompTax) for Prepaid Sales Tax on Motor Fuel and

Diesel Motor Fuel, or TR-681.1, Notification of Required

CCD+, including the special addenda record, are available

Participation – Electronic Filing and Payment Program

on our Web site.

(PrompTax) for Petroleum Business Tax, or TR-682.1,

Fedwire – Through your own bank, initiate a Federal

Notification of Required Participation – Electronic Filing and

Reserve Banking System credit to New York State’s sales tax

Payment Program (PrompTax) for Sales and Compensating

or motor fuel or petroleum business tax account and a debit

Use Tax, you must enroll online within 40 days of the

to your own bank account for the amount of the payment.

postmark date.

You must include the required filing and payment information

Once enrolled, you will receive a notification containing the

you are reporting using the Originator to Beneficiary

Information (OBI) field of the Third Party Information area.

following:

Detailed specifications for completing the OBI field are

• confirmation of enrollment, including details of your

included on our Web site.

payment option and start date, and a

• six-digit access code

Certified check – If you choose this option, you must

complete the appropriate form for the applicable tax. The

Verify that the information is correct. Pay particular attention

following forms are available on our Web site:

to the account and routing transit numbers if you select ACH

• Form TR-694, PrompTax – Sales and Compensating Use

debit as your payment option. If you have questions, contact

Tax Certified Check Transmittal Form

the PrompTax Customer Service Center.

• Form TR-693, PrompTax – Prepaid Sales Tax on Motor

Special circumstances

Fuel and Diesel Motor Fuel Certified Check Transmittal

Release due to hardship – We base the selection of

Form

• Form TR-692, PrompTax – Motor Fuel and Petroleum

mandatory participants on historical tax liability. If you had

a significant decrease in your tax liability from a historical

Business Taxes Certified Check Transmittal Form

period to a more current period, you may qualify for the

PrompTax payment due dates

hardship exemption.

Important: The tax due date is always three business days

If you feel you should not be required to participate in the

following the period end date for which you are reporting.

program for one or more taxes due to meeting the hardship

The period end date is always day 22 of the current month.

criteria, you must submit the appropriate exemption form

for the applicable tax. The following exemption forms are

available on our Web site:

• Form TR-685, PrompTax – Sales and Compensating Use

Tax Request for Hardship Exemption

Form Tr-682-N - Program Overview Electronic Filing And Payment Program (Promptax) Page 2

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