Form Rev-415 As - Employer Withholding Information Guide Page 18

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Participation and Acceptability
Pennsylvania follows the Social Security Administration's
magnetic media reporting specifications according to the
MMREF-1 format, except as modified and described below.
Filing Requirements
•
Each entity with a unique employer identification number
(EIN) must file as a separate employer.
•
Regardless of the federal due date, W-2s must be filed in
Pennsylvania by Jan. 31 following the tax year being
reported.
•
A transmittal form, REV-1667, must be completed and
submitted with each W-2/1099 report.
°
For example, if submitting reports for 32 different
employer accounts (32 different EINs), it must enclose
32 REV-1667 forms in the same sequence they appear
on the employer’s tapes, cartridges, listings and/or
paper.
°
Screen printouts from e-TIDES are not acceptable
replacements for REV-1667.
•
Employers that file 250 or more W-2 or 1099 forms are
required to file electronically or magnetically.
•
Zip files and magnetic media formatted in American
Standard Code for Information Interchange (ASCII) are
unacceptable and will be returned to the transmitter
unprocessed.
Accepted Filing Methods Based Upon
Number of Employees
Taxpayers Filing 250 or More W-2’s or
1099’s Must File Electronically or
Magnetically
e-TIDES (file upload specifications)
Compact Disc
Email to ra-btftw2@pa.gov
Tape Cartridge
Taxpayers Filing Fewer Than 250 W-2’s
e-TIDES (file upload specifications)
Compact Disc
Email to ra-btftw2@pa.gov
Tape Cartridge
Paper W-2 forms*
TeleFile (if less than 10 W-2’s), 1-800-748-8299
16

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