Form Rev-415 As - Employer Withholding Information Guide Page 21
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24All W-2 forms must be submitted to the PA Department of
Revenue by Jan. 31 following the year of compensation, or
30 days from the termination of business, if the business
terminated during the calendar year. An employee whose
employment is terminated before the close of a calendar
year may request, in writing, the employer to furnish him
a W-2 form at an earlier time. If there is no reasonable
expectation on the part of both employer and employee of
further employment during the calendar year, then the
employer shall furnish the W-2 form to the employee on or
before the 30th day after the date of the request, or the 30th
day after the date on which the last payment of wages is
made, whichever is later.
Any employer who willfully furnishes a false or fraudulent W-2
form, willfully fails to furnish a statement in the prescribed
manner or time or fails to show the information required is
liable for a penalty of $50 for each failure.
1099 FILING REQUIREMENTS
Record-Keeping for Over-collections
To comply with regulatory requirements, an employer must
maintain records for each and every payroll period and
employee of how much, if any, of the tax that was deducted
or collected during the payroll period was deducted or
collected in addition to the tax required to be deducted and
withheld during the payroll period for the payroll period. The
records must provide a breakdown for each of the following:
•
Amounts deducted pursuant to a written agreement
under 61 PA Code § 113.3(b);
•
Amounts deducted pursuant to 61 PA Code § 113.7(2) for
an under-collection in another “withholding period”;
•
Amounts deducted in error; and
•
Over-collections repaid to employees for which the
employer has obtained a written receipt from the employee
showing the date and amount of repayment.
These records must be retained until the payroll period is
processed by the department.
Record-Keeping for Under-Collections:
To comply with regulatory requirements, an employer must
maintain records for each and every payroll period and
employee of each of the following:
•
How much, if any, of the tax required to be deducted during
the payroll period for the payroll period was not deducted
during the payroll period; and
•
How much, if any, of the tax required to be deducted during
the payroll period for the payroll period was deducted
during a subsequent payroll period.
These records must be retained until the payroll period is
processed by the department.
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