Instructions And Specifications For Filing Forms W-2 - 2011 Page 13
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19EFW2/MMREF for South Carolina
Code RS - State Record (Required)
EFW2 is the Social Security Administration and South Carolina Department of Revenue’s
electronic filing record layout for the W-2 data. MMREF is the magnetic media reporting
specification for W-2 and 1099. The MMREF specifications are based on the EFW2 records
layout.
This manual has the layout of the RS record only. To find other record layouts go to the
Social Security Administration EFW2 publication, at
Required Records for South Carolina Dept. of Revenue are to be in this order.
Code RA
Submitter Record
Code RE
Employer Record
Code RW
Employee Record
Code RS
State Record
Code RT
Total Record
Code RF
Final Record
COMMON FILING ERRORS TO AVOID
No State Code on the File – One of the two locations is missing a valid State Code, “45”.
State Wage/Withholding Fields Non Numeric: Money fields have a non-numeric character.
Does not contain a State ID: The 9 digit state ID contains non-numeric character, most likely a
space or dash.
No corresponding RS Record: Supplemental Record does not contain the state information.
This record is not required on the Federal level, but is required by South Carolina.
No corresponding RW Record: Can not locate the Wage Record which contains all the
employee information.
RE Record: Employer Record was not found.
RF Record: Final Record was not found.
No data: No data contained on the file.
RA Record: Submitter Record was not found.
Invalid name format.
Incorrect Tax Year on data.
Media submitted on diskette.
Each RW record must have an RS record present (for each file).
There should be no lines without data. There should be no spaces in the file.
1099 must contain a "K" record.
Do not create a file that contains any data after the Final Record (RF record).
Do not submit paper Forms W-2 if Forms W-2 were submitted electronically or magnetically.
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