Instructions And Specifications For Filing Forms W-2 - 2011 Page 2

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TABLE OF CONTENTS
Part A.
Important Notices
Electronic Filing........................................................................................................................................
1
Filing by Magnetic Media..........................................................................................................................
1
Combined Federal/State Filing Program...................................................................................................
1
Due Dates.................................................................................................................................................
1
Magnetic Media........................................................................................................................................
1
Quarterly Withholding Returns and Withholding Payments......................................................................
1
Avoid Duplicate Filing...............................................................................................................................
1
SC DOR Contacts.....................................................................................................................................
1
Part B.
Procedures, Rules, And Specifications For Submitting Wage And Tax Information
2
Purpose....................................................................................................................................................
2
Who Must File W-2 Forms......................................................................................................................
2
Who Must File 1099 Forms.....................................................................................................................
2
Who Must File Form WH-1612...............................................................................................................
2
Filing 250 or More W-2 Forms or 1099 Forms........................................................................................
2
Application to File by Magnetic Media (Form I-314) and Testing............................................................
3
South Carolina Requirements.................................................................................................................
3
Procedures for Filing an Extension...........................................................................................................
3
Forms W-2c..............................................................................................................................................
4
Reporting Media and W-2 and 1099 Information......................................................................................
4
Instructions for Electronic Filing................................................................................................................
4
Instructions for Submitting Secured Data or Zip Files...............................................................................
4
Mailing Instructions for Paper or Magnetic Media Submissions...............................................................
Part C.
General Information ..........................................................................................................................................
5
Part D.
Frequently Asked Questions Pertaining to Magnetic Media..........................................................................
6
Part E.
Forms
Form I-314..............................................................................................................................................
7
Form WH-1612.......................................................................................................................................
9
Part F.
EFW2/MMREF for South Carolina
11
Required Records.....................................................................................................................................
11
Common Filing Errors to Avoid.................................................................................................................
12
Code RS -- State Record..........................................................................................................................
13
Code RS Specification..............................................................................................................................
17
Appendix A...............................................................................................................................................

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