Instructions And Specifications For Filing Forms W-2

Instructions And Specifications For Filing Forms W-2 - 2011 Page 6

REPORTING MEDIA AND W-2 AND 1099 INFORMATION

The electronic files that have been uploaded electronically with the Department of Revenue and the magnetic media that

have been submitted to the Department of Revenue will not be returned to the withholding agents or payers. Once the file

has been uploaded or the media is in the possession of the South Carolina Department of Revenue, it falls under the

Agency's confidentiality and retention laws.

INSTRUCTIONS FOR ELECTRONIC FILING

A new web based solution for submitting the 2011 Forms W-2 electronically wil be available in early 2012. The

Department of Revenue offers direct entry method and File/Import options. For additional information, go to

SCBOS.sc.gov.

INSTRUCTIONS FOR SUBMITTING SECURED DATA OR ZIP FILES

The Department of Revenue will accept a magnetic media data secured with a password or magnetic media data saved

as a zip file but they must be pre-approved. Contact the Withholding Section at (803) 896-1450 and indicate that that the

wage and tax information or the information returns are being filed with DOR as a secured data or zip file. Provide the

entity name, FEIN, address, contact person’s name, phone number, e-mail address, and the number of accounts.

Once approved, mail the secured data and the password or the zip file and the key in two separate packages.

Include

Form WH-1612 in both packages. Label the packages similar to the sample label below. The secured data or the zip file

should be Vol 1 of 2 and the password or the key to the zip file should be Vol 2 of 2. Both packages should be mailed

separately to the address listed below. If the data is not submitted in this fashion, you risk a delay in processing or you

may be required to submit your information again.

The new web based system supports comma delimited files (.csv). Also, zipped or compressed files are accepted via

web upload. Compressed files can only contain one EFW2 file. Password protected zip files cannot be uploaded to the

web based system.

MAILING INSTRUCTIONS FOR PAPER OR MAGNETIC MEDIA SUBMISSIONS

Mail paper wage and tax information or information returns or extensions to the address listed below.

CD Label

SC MMREF

FEIN:

NAME:

ADDRESS:

CITY

STATE:

ZIP CODE

TELEPHONE

VOL:

MAILING ADDRESSES

Paper W2, 1099 and Extensions

Magnetic Media

Overnight Delivery

(Magnetic Media Only)

South Carolina Department of Revenue

Withholding

Magnetic Media

Columbia, SC 29214-0004

Columbia, SC 29214-0022

301 Gervais St.

Columbia, SC 29201

Instructions And Specifications For Filing Forms W-2 - 2011 Page 6

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