Instructions And Specifications For Filing Forms W-2 - 2011 Page 7

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General Information
What is EFW2?
It is the specification for filing Forms W-2 electronically with the Social Security Administration and the South Carolina
Department of Revenue. For additional information for electronic filing of Forms W-2, visit SCBOS.sc.gov.
What is MMREF for South Carolina?
Unlike the Social Security Administration, South Carolina still accepts magnetic media files containing 250 or more Forms
W-2 or 1099. MMREF is the Magnetic Media Reporting specification. These are the records layouts for the W-2 and
1099 data that are being submitted via magnetic media.
What do I name my file?
The State Wage Record should be named W2Report_XX.txt and the 1099 Data should be named SC1099_XX.txt where
XX is the last two digits of the tax year.
Do I have to register before I send you my file?
Yes, first time magnetic media filers must submit Form I-314, Application for Filing Information Returns on magnetic media
to the South Carolina Department of Revenue.
No, if you are filing electronically through SCBOS.sc.gov.
When is the due date?
The original due date is on or before the last day of February after the calendar year end.
How may I send the W-2 Forms or 1099 Forms?
Electronic Filing (2011 W-2s only)
CD-ROM (W-2s or 1099s)
Paper (if less than 250 W-2s or 1099s)
What records are Required in an MMREF or EFW2 file and which ones are Non-Required?
Submitter Record
Required
Code RA
Employer Record
Required
Code RE
Employee Wage Record
Required
Code RW
Employee Wage Record
Non-Required
Code RO
State Record
Required
Code RS
Total Record
Required
Code RT
Total Record
Non-Required
Code RU
State Total Record
Non-Required
Code RV
Final Record
Required
Code RF
Note: Non-required fields should be filled with zeros if numeric and spaces if non-numeric.
Other filing requirements
The RA submitter record must contain the submitter's telephone number in the appropriate position.
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