Community Hall Rental Agreement Form - Cannon Beach Page 2
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4Hall Rental Fee Structure
Standard
CBC Member
Govt / Agency
Social: May-Sept (wedding, reception, party)
$800
$400
$400
Social: October-April
$600
$300
$300
Business: May-Sept (conference, meeting)
$400
$200
$200
Business: Oct.-April
$200
$100
$100
Meeting or Class (rate per hour)
$ 25
$ 25
$ 25
Projector and Screen Rental (per hour)
$ 25
(Discounts for members will not apply during
peak season weekend and holiday time periods.)
Security Deposit & Processing Fee
A combined Security Deposit and Processing Fee in the amount of $400 must be received within 7 days of booking, or the reservation
will be subject to cancellation. A nonrefundable $50 processing fee applies to all non-member reservations. (The processing fee is waived
for Chamber members.) Nonmembers receive a $350 refund after the event provided the hall is left clean and undamaged. Your refund
will be mailed within 45 days after your reservation date. (Please refer to Community Hall Restrictions above and attached Maintenance
Checklist.)
Hall Rental Application & Payment Schedule
Your Hall Rental Application must be submitted to and approved by the Chamber of Commerce. For reservations made less than 6
months (180 days) prior to the event date, the hall rental fee is due in full at the time of booking and in addition to the security deposit (see
above). For reservations made more than 180 days (6 months) in advance of the event date, 50% of the rental fee is due at time of
booking. The remaining balance is due 180 days prior to the event date. If full payment is not received within 10 days of the payment due
date (refer to the schedule at the bottom of this page for applicable due dates), your reservation will be subject to cancellation.
Lost Keys
Keys lost and/or not returned will incur a $200 fee.
By signing below, I acknowledge that I have read, understood and agree to the terms of this agreement and promise
to adhere to the hall rules and restrictions.
Signature of Applicant:__________________________________________________ Date:____________________
Approved by:__________________________________________________________ Date:____________________
Chamber Representative
——— Chamber Use Only ———
Payment Schedule
Application Date:
_____________________ Rental Fee: _________________
Security Deposit
Amount:
________ Due on:
Received:
Rental Deposit
Amount:
________ Due on:
Received:
Final Payment
Amount:
________ Due on:
Received:
Cancellation Policy
To receive a full refund of the hall rental fee, your cancellation must be received either in writing or by phone at least 6 months
(180 days) prior to your reservation date. Thereafter, a cancellation fee will be deducted from the hall rental refund on the
Please print and sign or sign
following schedule:
digitally then click below to attach &
Cancel on or before ___________________ for full refund (180 days)
send this pdf using your default
Cancel on or before ___________________ for 75% refund (90-180 days)
email application.
Cancel on or before ___________________ for 50% refund (30-90 days)
Submit via Email
Cancel after _________________________ 0% refund (less than 30 days)
Cannon Beach Chamber of Commerce, PO Box 64, Cannon Beach OR 97110
Phone :(503) 436 2623 Fax: (503) 436 0910
Email: Website:
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