Health Fair Toolkit Page 13
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35Appendix 1
SAMPLE HEALTH FAIR PLANNING CHECKLIST
Note: It may not be necessary to begin planning 6 ‐12 months in advance. This timeline is
supposed to provide a general overview of health fair planning. It can be modified or
condensed depending on the size, mission, and goals of your health fair.
Decide on exhibits, activities,
6 to 12 Months before the Health Fair:
demonstrations, etc.
Establish goals and objectives for the
Reserve rental equipment.
health fair.
Select a co‐chair.
Reserve tables and chairs.
Select planning committee members.
Reserve Extension exhibit.
Form and meet with subcommittees.
Have subcommittees appoint chairs to
3 Months before the Health Fair
report activities to the planning
Order educational and promotional
committee.
materials from the American Heart
Identify target audiences.
Association, etc.
Select a theme.
Plan and begin securing prizes,
decorations, goodie bags, giveaways,
Select a date and time.
films, etc.
Select and reserve the location.
Secure a cash box; plan for change needs
Identify possible services, information,
at the fair.
exhibits, and activities.
Reserve hand trucks, carts, etc.
Prepare a budget.
Reserve trash receptacles.
Plan to secure trash bags.
3 to 6 Months before the Health Fair:
Plan to secure tablecloths.
Establish timelines.
Make posters, flyers, etc. to publicize the
Secure commitments from health care
event.
providers, exhibitors, etc.
Duplicate printed materials, such as
Ask exhibitors, clinicians, and other
registration and evaluation forms.
people working in the health fair to
reserve the selected date.
Locate and arrange for needed
equipment (chairs, tables, and other
Secure volunteers, including someone
necessary supplies).
who can take pictures the day of the fair
and someone to welcome and direct
Receive written commitments from
participants.
exhibitors, providers, volunteers, etc.
Select health screenings and services to
Provide written confirmation to
be offered.
exhibitors, including the following:
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