Health Fair Toolkit Page 19
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35SAMPLE EXHIBITOR INVITATION LETTER
Date: ____________________
Memo to: Prospective _________________ (name of your health fair or event) Participants
Subject:______________ (name of your county) County Health Fair (specific event name)
The __________ (county name) County _______________ (committee name) Committee is hosting
the 2
annual Health and Safety Fair on Friday, October 1 from 10:00 A.M. to 3:00 P.M
nd
(provide your event’s title, date/time). This event will be held in the lobby and the south
lawn of the Gallatin County Courthouse (provide your event’s location). The target
audience for this event is Gallatin County employees (provide your target audience);
however, the community will be welcome to participate. The objectives of the fair include
(see example below; concisely list your event’s objectives):
To increase health awareness and disease prevention for county employees by
providing health screenings, educational information, and related activities.
Provide disaster preparedness information.
Increase awareness of local, state, and national health services and resources.
Motivate participants to make positive health behavior changes.
Teach self‐care practices.
Your agency or business is invited to showcase your services at this event by providing
educational information, screenings, or health awareness activities. Booth spaces are
available for $25.
If you are interested in participating, please complete and return the enclosed, self‐
addressed postcard by ______ (date).
For more information, please contact ____________________________ (contact person’s name) at
__________________________ (address & phone number).
Sincerely,
Your Name
Organization with which you are affiliated
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