Health Fair Toolkit Page 20
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35SAMPLE WRITTEN CONFIRMATION FOR EXHIBITORS LETTER
DATE
Dear ______________,
Thank you for participating in the ______________________________________ (Health Fair Name).
This letter serves as written confirmation of the health fair details. If you have any
questions or require additional resources, please contact ___________________________________
(Contact Person/organization). His/Her contact information is included at the conclusion
of this letter.
The health fair will be held on November 6, 2012 from 9am – 2pm (Health Fair date and
time) in conjunction with the soup luncheon on Election Day. Setup for the health fair will
be the previous day, November 5
from 3pm – 6pm, or the morning of the health fair
th
before 8am if necessary (Set up time(s)). The health fair booths will be located at the
___________ (booth location).
Please bring own equipment such as handouts, posters, extension cords, three‐prong
adapters, etc. If you require additional space or specific electrical requirements, please let
us know as soon as possible so we can address each of these needs before the day of the
health fair.
I appreciate you participation in this year’s health fair in Forsyth, feel free to contact me at
any time with questions.
Thank you,
Contact Person Name
Organization
Phone
Email
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