Health Fair Toolkit Page 15
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35Day before the Health Fair:
Day of the Health Fair:
Set up tables, booths, exhibits, chairs,
Complete set up, as needed.
classrooms, etc.
Be ready one hour before opening.
Bring the “be prepared for anything kit.”
Direct and instruct volunteers.
Label the command center table and
Collect registrations.
equip it with the “be prepared for
anything kit.”
Collect evaluation forms.
Set up the registration table, including:
Clean up.
sign‐in/registration sheets,
o
Estimate attendance.
including addresses and phone
numbers
Follow‐up after the Health Fair:
o
plenty of pens and pencils for
Send thank‐you letters to exhibitors,
participants
volunteers, and donors.
o
maps of exhibits and programs
Check with health agencies doing
o
“goody bags” for giveaways
screenings to make sure follow‐up is
o
assignment list for volunteers
done for all lab results.
Set up the evaluation area, including
Tabulate evaluation results.
forms for exhibitors and participants.
Determine and document possible
Set up the food area.
improvements for the next health fair.
Make sure there are enough electrical
Report results to the Commissioners
cords, outlets, audiovisual equipment,
Court, exhibitors, media, etc., as
etc.
appropriate.
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