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35Health Fair Design
Committees
There are a handful of key components in organizing your health fair. First and foremost, you
must form a planning committee. Usually 6‐8 committee members are enough; however,
depending on the size and scope of your event you may want more/fewer members. The
planning committee determines the subcommittees, target audience, health fair mission/goals,
theme, budget, and timeline.
Note: a sample budget worksheet and timeline can be found in the appendix.
Types of individuals you want on your
Possible Planning Committee Members:
planning committee:
Health care professionals
1. __________________________________
Hospital/clinic
2. __________________________________
3. __________________________________
administrators/executives
Teachers
4. __________________________________
Church members
5. __________________________________
Marketing specialists
6. __________________________________
7. __________________________________
Human Resource people
8. __________________________________
Community members
representative of the target
audience
Subcommittees
Once a planning committee has been formed the next phases of planning begin. It is a good
idea to create subcommittees. This makes task delegation easier and breaks up the work.
Individuals who are not on the planning committee can be on subcommittees. At least three
individuals should be on a subcommittee. Subcommittees should report back to the planning
committee on their progress. Consider these subcommittee ideas:
Clinical Subcommittee: chooses health topics and appropriate screenings
Administrative Subcommittee: selects a location and handles all of the major
planning—i.e. parking, security, layout, maps for attendees, etc.
o A sample map template can be found in the appendix.
Procurement Subcommittee: collects all necessary supplies—i.e. tables, chairs,
extension cords, tape, scissors, door prizes, etc.
Food Subcommittee: plans refreshments/snacks; not necessary unless you are
planning to serve food/refreshments during your fair.
Outreach Subcommittee: handles vendor selection, volunteer coordination, and
marketing
o Sample forms can be found in the appendix.
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