Resumes & Cover Letters Page 17
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Cover Letter Guidelines
-THIS IS THE
Be Sure to Tailor Each Cover Letter to the Organization You Are Sending it to
NUMBER ONE RULE.
Sample Outline:
(1-2” top margin)
(Heading)
Your address
City, State, Zip
Email, Phone
(double space)
Date
(Dateline)
(double space)
Mr. /Ms. Name, Title
(inside address)
Company
Address
City, State, Zip
(double space)
Dear Mr. /Ms. Last Name:
(double space)
Introductory Paragraph:
This is the attention grabber that should arouse the reader’s interest. If you are applying for a
specific job, mention the position title and position number (if applicable). Give the person’s
name, if someone referred you to the company. This paragraph may include your knowledge of
the organization, why you want to work for them and some brief background
experience/education that relates to the position. Most introductory paragraphs are short, so be
brief and clear.
(double space)
Middle Paragraph:
This is the sales pitch. It is the longest of your paragraphs (may be split into two paragraphs)
where you attempt to persuade the employer that you are worth an interview. Present specific
abilities, education, and/or experience that make you an attractive candidate for the position.
Highlight special skills. Reveal a personal goal that could be realized with this firm. Prove that
your skills and abilities match the job description and can satisfy the employer’s needs.
(double space)
Final Paragraph:
This is the request for action. Ask for an interview or a meeting to discuss how your skills
might assist the employer. Offer to provide more information (e.g. samples of your work,
references, more details of your past experience or education, etc.). In most cases take the
lead and indicate that you will be calling to arrange an appointment or if the employer
specifically indicated not to call, you may ask them to call you. Provide your telephone number
and the best times to be contacted.
(double space)
Sincerely,
(complimentary close)
(four spaces)
Signature here
(signature block)
Your name
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