Total Asset Management Template (Page 3 of 12) in pdf

GUIDELINES FOR COMPLETING THE TOTAL ASSET MANAGEMENT

TEMPLATE

This Template, which should be read in conjunction with the TAM Manual, has been prepared to

support agencies in developing their Asset Strategy and integrated Capital Investment, Asset

Maintenance and Asset Disposal Strategic Plans. Together these form the agency’s Total Asset

Management Strategies.

Agencies are also required to prepare separate Office Accommodation and Information Management

and Technology Strategies focusing on those particular assets. These strategies should be taken into

account in preparing the TAM Template.

The template is a guide to the issues an agency should consider as part of its asset planning. The extent

and complexity of an agency’s portfolio as well as the extent of its service delivery will influence the

amount of detail it should include in its TAM Strategies. Agencies should note that completion of the

Office Accommodation and Property Disposal templates shown as appendices 2 and 3 is mandatory.

TAM Policy applies to all physical assets owned or controlled by NSW agencies. Physical assets are

items such as land, buildings, information technology, infrastructure, collections, equipment or fleet,

owned or controlled by an agency as a result of past transactions or events, providing future economic

benefits and having a definite business function or supporting the delivery of services.

TAM Strategies inform the budget process. The template will assist Treasury to assess the effectiveness

of agencies’ asset management through the quality of their Strategies. The template, accompanied by

notes describing its form, content and use, follows the approach set out in the Asset Strategy Guideline

which is part of the TAM Manual. Agencies are encouraged to self assess their TAM Strategies against

the criteria set out in that Guideline, prior to submitting them to Treasury. The TAM Manual is

accessible on Treasury’s website, Agencies should consult their Treasury

analyst where they require additional advice.

Why a template?

While the Total Asset Management (TAM) Manual details how agencies should prepare TAM

Strategies, it does not prescribe the form or level of detail required in such strategies. This has led to

some TAM strategies becoming narratives of agencies’ operations and asset requirements, sometimes at

the expense of substance and detail. It is difficult to assess such strategies and it is difficult for those

developing them to use them to effectively manage their asset bases, or know whether they adequately

fulfil their reporting obligations.

This template has been prepared to:

Provide agencies with a disciplined structure upon which to develop TAM Strategies for all

physical assets under their control.

Set out a suggested level of detail for budget sector agencies’ presentation of their TAM

Strategies to Treasury. The scale and complexity of an agency’s asset base may influence the

level of detail an agency includes.

Set out a suggested level of detail to be provided by self funding agencies seeking Treasury

agreement to undertake major capital investments.

Set out information agencies should append to their TAM Strategies for particular types of

assets e.g. IM&T and office accommodation.

A template also clearly highlights to an agency, from the quality and availability of the information

provided at each step, which areas of planning require further development.

Total Asset Management Template (TAM06-6)

Total Asset Management Template Page 3